10+ Authorization letter Sample [2024]

An authorization letter is a document that gives someone else the power or permission to act on your behalf.

It is a formal way of granting permission or authority to another person to perform certain tasks, make decisions, or access specific information on your behalf.

The letter typically includes your name, the name of the person being authorized, the specific actions they are authorized to take, and any limitations or conditions that apply.

By signing an authorization letter, you are legally allowing the authorized person to act as if they were you in the specified matters.

If you are now in a situation in which you are unable to act due to an unavoidable circumstance, circumstances necessitate authorizing someone to act on your behalf,

Don’t just call and say ‘Hello John, can you just go there and act on my behalf?’

You may only do that if you ask him to go to the party for you but in a very serious issue?  you have to write an authorization letter.

An authorization letter is a wonderful legal instrument that you can use to delegate your legal capacity to someone to act on your behalf.

The most beautiful aspect of authorization letters is that they can be used everywhere.-academic institutions, health institutions, financial institutions, etc.

As a seasoned lawyer and legal correspondence expert, I have had the privilege of drafting numerous authorization letters throughout my career.

Here, I will share my insights and expertise to help you navigate the nuances of this essential legal document.

I will break down the elements of a well-crafted authorization letter, explore different scenarios where it comes into play, and address common questions and concerns that may arise during the process.

In addition to that, I will also share with you

• authorization letter format
• authorization letter sample
• notarized authorization letter sample
• authorization letter sample to travel with a minor
• authorization letter to the bank
• etc.

Let’s get started

Related:

• Sample authorization letter to claim salary
• Authorization letter to bank

Why do you need an authorization letter?

Suppose you are holding a Saving Account in a Bank and you have an emergency business trip, at the same time you need to collect a checkbook and fixed deposit certificate from the bank.

My friend (I’m sorry if you are not), in that situation you need an authorization letter to allow you to play both parts.

You may write an authorization letter to your bank to authorize your spouse (if you are not married, use a family member) to collect a checkbook and fixed deposit certificate on your behalf.

Apart from business issues, an authorization letter is also helpful for casual stuff.

For example, you may use an authorization letter to authorize a person to travel with your children. (you will see a sample of this kind of letter later)

An authorization letter is similar to a permission letter.

The primary distinction between the two is that an authorization letter delegated your legal competence to someone to act on your behalf, whereas a permission letter authorized a person to execute a specific activity.

I have a post that guides you on everything you need to know about granting permission letter if you are interested you may check it out here

How do you write an effective authorization letter?

An authorization letter is written in business letter format.

Begin your letter with your address and contact information, followed by a date and the recipient’s address, write ‘to whom it may concern’ if the recipient is unknown, salute the recipient, and begin your letter by indicating that you are writing to authorize someone (mention his/her name] to act on your behalf concerning [mention the undertakings].

Make sure to include the duration of your authorization. Sign off with “Sincerely,” followed by your signature and name.

REMEMBER! the primary purpose of your authorization letter is to delegate your legal capacity to another person.

So, to write an effective authorization letter, do the following;

• Include your name, address, and contact information
• Include the date of the letter
• Include the recipient’s address if known
• Provide the full legal name and ID number of the person you authorize to act on your behalf
• Specify the things that the person you authorized will do.
• Specify the things that the person you authorized is not supposed to do.
• Specify the duration of your authorization.
• Notarize your letter for authenticity
• Be simple and straightforward
• Maintain a professional tone
• Be honest

Authorization letter format

The following is the format for your Authorization letter:

• Your Address
• Date
• Recipient address/ To whom it may concern
• Subject line
• Salutation
• [opening paragraph]- A statement that you are writing to authorize someone to act on your behalf plus dates of authorization
• [body paragraphs]- Explain the authorized and non-authorized actions, other terms, and conditions
• [closing paragraphs] – Provide an avenue for further questions
• Sincerely
• name and signature

Authorization letter template

The following is the Authorization letter template

Your Name
Your Address
City, State, Zip Code
phone
email

DATE

Recipient Name
Street Address
City, ST  ZIP Code

Re: Authorization letter to [specify the authorized action]

Dear [Recipient’s last name]

I, [your name] do hereby authorize [name of the authorized person] with the ID number [authorized person ID number] to act on my behalf concerning my [mention the object, for example, bank account, business, etc.] from [start date] to [end date].

The authorized person may

1. [activity one]
2. [activity two]
3. [activity three]

The authorized person is not allowed to

1. [forbidden act 1]
2. [forbidden act 2]
3. [forbidden act 3]

The authorization is subject to the following terms and conditions

1. [term 1]
2. [term 2]
3. [term 3]

You can contact me in case you require any clarification.

Sincerely,

[Your Signature]
[Your name]

Authorization letter sample

The following is the Authorization letter sample.

John Frank
1oo, City Avenue
Frisco, TX 75005
555-101-1111
john.frank@email.com

DATE

Recipient Name
Street Address
City, ST  ZIP Code

Re: Authorization letter to collect the documents

Dear [Recipient’s last name]

I, John Frank do hereby authorize Jane Frank, my wife with the Driving license number [123456789] to act on my behalf concerning my car registration from 01/10/20… until the completion of my car registration process.

The authorized person may

1. Submit all necessary documents for care registration
2. Collect my Car Registration documentation

The authorized person cannot transfer the documentation to any person or institution.

The authorization is subject to the following terms and conditions

1. This authorization will be termed to automatically terminate upon the completion of registration processes.

You can contact me in case you require any clarification.

Sincerely,

[Your Signature]
John Frank

Notarized authorization letter sample

The following is the Notarized authorization letter sample.

James Blair
103 Downtown Drive
Rowlette, TX 75038
555-101-1111
jamesblair@email.com

DATE

Recipient Name
Street Address
City, ST  ZIP Code

Re: Notarized Letter of authorization to sign documents

Dear [Recipient’s last name]

I, James Blair, hereby authorize Isack Stevenson to sign all documents pertaining to my new business on my behalf. Any and all acts performed on my behalf in the name of Isack Stevenson shall have the same effect as acts performed by me.

Sincerely,

[Your Signature]
James Blair

On [Date], James Blair, appeared before me, [Notaries Name], Notary Public, personally appeared before me and proved to me based on satisfactory evidence to the person(s) whose name(s) is subscribed to be within this instrument and acknowledge to me that he executed this document in his authorized capacities and by his signatures on this instrument the person(s), executed this instrument.

I certify under penalty of perjury under the laws of in the state of [Name of State] that the foregoing paragraphs are true and correct.

[Notary Seal]

[Signature]

[Print Name]

Authorization letter sample to travel with a minor

Isack & Grace John
1903 Dallas Drive
Rowlette, TX 75030

01, January 20..

To Whom it may concern

We, Isack & Grace John, the biological parents of Leah John (minor), do hereby authorize, Jane Smith, Leah’s teacher, with the ID number [123456789] to travel with our daughter on [ Date ] and come home on [ Date ] to New York to see a Broadway show with her high school acting class.

If you have any queries about this consent, please contact us at:

Isack John: +1 (198) 111-1111, ​IsackJohn@email.com
Grace John: +1 (198) 111-11112, HellenJohn@email.com

Thank you for your kind consideration in this matter.

Sincerely,

Isack John                                          Hellen John
[​Signature​]                                            [​Signature​]

On [Date], Isack John, appeared before me, [Notaries Name], Notary Public, personally appeared before me and proved to me based on satisfactory evidence to the person(s) whose name(s) is subscribed to be within this instrument and acknowledge to me that he executed this document in his authorized capacities and by his signatures on this instrument the person(s), executed this instrument.

I certify under penalty of perjury under the laws of in the state of [Name of State] that the foregoing paragraphs are true and correct.

[Notary Seal]

[Signature]

[Print Name]

On [Date], Hellen John, appeared before me, [Notaries Name], Notary Public, personally appeared before me and proved to me based on satisfactory evidence to the person(s) whose name(s) is subscribed to be within this instrument and acknowledge to me that he executed this document in his authorized capacities and by his signatures on this instrument the person(s), executed this instrument.

I certify under penalty of perjury under the laws of in the state of [Name of State] that the foregoing paragraphs are true and correct.

[Notary Seal]

[Signature]

[Print Name]

FAQ about the authorization letter

Read also:

• Letter to close bank account (guide and samples)