Granting permission letter 2023(guide + free template)

This post covers Granting permission letter.

Writing an effective Granting permission letter is a huge legal responsibility permission letter usually gives the recipient some form of authority, which permits them to do something.

As a result, knowing how to draft a permission letter is critical to ensuring that the recipient has the authority to carry out a specified action without legal consequences.

Daunting where to start?

Relax, here I will guide you on everything you need to know about Granting a permission letter.

Specifically, I will take you through the following;

  • What is granting a permission letter
  • why do you need a granting permission letter
  • How do you write an effective granting permission letter?
  • granting permission letter format
    • granting permission letter sample
    • granting permission letter for leave
  • etc.

let’s get started

What is granting permission letter

A granting a permission letter is a brief statement of facts written by a person to allow another person to take a specified action.

For example, an employer can write a permission letter to excuse the employee from work or grant a leave.

Also with a granting permission letter, a copyright holder can allow another person to use his/her copyrighted materials.

A letter to grant permission may be written with or without a prior formal permission request from the recipient.

A granting permission letter is similar to an authorization letter. The major difference between the two is that; a granting permission letter authorizes a person to take a specified action but an authorization letter delegates your legal capacity to someone to act on your behalf.

I have a post that guides you on everything you need to know about authorization letter if you are interested you may check it out here

Why do you need a granting permission letter?

The following is why a granting permission letter is important

  1. It proves that an individual has the legal authority to perform certain acts
  2. It maintains a good relationship between the grantor and grantee
  3. It helps to minimize conflicts since it specifies how a certain act should be done.
  4. It is a good point of reference in case of any queries.
  5. etc.

How to write a granting permission letter

A granting permission letter is written in business letter format. Begin your letter with your address and contact information, followed by a date and the recipient’s address, salute the recipient, and begin your letter by indicating that you are writing to give permission to perform certain things and provide the terms and conditions of your permison. Sign off with “Sincerely,” followed by your signature and name.

REMEMBER! the primary purpose of your permission letter is to allow a person to take some actions.

So, to write an effective permission letter, do the following;

  • Provide your name, address, and contact information
  • Include the date of the letter
  • Provide the recipient’s name and address
  • Make reference to any previous conversion or request
  • Specify the permission you grant.
  • State why you grant the permission.
  • Include the duration of permission
  • Specify other relevant terms and conditions of your permission.
  • Specify what the recipient should do in response to the permission granted.
  • Be simple and straightforward
  • Maintain a professional tone
  • Be honest

Granting a permission letter format

The following is the general format for granting a permission letter.

  • Your Address
  • Date
  • Recipient address
  • Subject line
  • Salutation
  • [opening paragraph]- A statement that you are writing to allow someone to perform specified actions.
  • [body paragraphs]- Explain the terms and conditions of the permission
  • [closing paragraphs] – Provide avenue for further questions
  • Sincerely
  • name and signature

Granting permission letter sample

Your Name
Your Address
City, State, Zip Code
phone
email

DATE

Recipient Name
Street Address
City, State  ZIP Code

Re: Permission letter to [specify the permitted action]

Dear [Recipient’s last name]

Reference is made to your letter dated [Date].

Your request to seek our/my permission to [specify the request] has been considered at an appropriate level.

I/We are pleased to inform you that you are hereby granted the requisite permission on the following terms and conditions

  • [1st Term]
  • [Second term]
  • [Third term]
  • etc.

If you have any questions regarding this permission please feel free to reach me through [email] or [mobile]

Sincerely

signature

name

position

Granting permission letter for leave

Your Name
Your Address
City, State, Zip Code
phone
email

DATE

Recipient Name
Street Address
City, State  ZIP Code

Re: Your leave request has been Approved

Reference is made to your letter dated [Date].

Your request to seek 28 days of annual leave has been considered at an appropriate level and I am pleased to inform you that you are hereby granted the requisite leave on the following terms and conditions;

  1. Your leave is strictly 28 days from [starting date] to [ending date].
  2. Make sure you fill leave application form before you leave the office.
  3. Please complete all the leftover work of your assigned project before leaving.
  4. Throughout your leave period, make sure you are available through your phone or email for emergency reach.

Thank you for your patience and understanding regarding this matter.

If you have any questions regarding this letter please feel free to reach me through [email] or [mobile].

Sincerely

signature

name

position

Granting permission letter for use of copyrighted materials

Your Name
Your Address
City, State, Zip Code
phone
email

DATE

Recipient Name
Street Address
City, ST  ZIP Code

Re: Permission to use [name of copyrighted material] for [purpose of use]

Reference is made to your letter dated [Date] requesting to use [name of the copyrighted material] for [purpose]

This is is to inform you that your request has been considered and as a copyright owner, we hereby grant you permission to use our copyrighted material as named above on the following terms and conditions.

  • This permission is only valid for [duration] from [start date] to [end date]
  • This permission is granted for the specified purpose only. Any use of copyrighted materials that is contrary to the purpose of this letter shall be regarded as a copyright infringement
  • You are prohibited to allow any third party to use the copyrighted materials.
  • When the duration for use of our copyrighted materials expires, any subsequent use thereto will be regarded as copyright infringement
  • add as many terms as possible relevant to your scenario

Thank you for your patience and understanding regarding this matter.

If you have any questions regarding this letter please feel free to reach me through [email] or [mobile].

Sincerely

signature

name

position

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion