Letter to writer 2023 (guide + free format)

This post covers letter to writer.

There are times when you read something that piqued your interest or upset you, and you feel driven to convey your views to the writer, but you don’t know what to say or how to say it.

I’m here to help handle that!

The good news?

Writers adore getting feedback from their readers.

Never be afraid to express your feelings for the authors’ work.

But writting a letter to writer may not be easy especially when you are doing it for the first time, you really need a detailed guide for that.

Therefore here I will guide you through

  • what is a letter to writer
  • How to write an effective letter to writer (step by step + vivid examples)
  • letter to writer format
  • letter to writer example

let’s get started

What is a letter to writer

A letter to writer is a brief statement of facts written by a reader to a writer to express his views or feelings in relation to the author’s book, article, report, post, etc.

The contents of a letter to writer purely depend on what you want to say.

It may be long or short, professional or causal but it must contain all essential elements to convey your message properly.

Now let’s see how you can write a letter to a writer properly

How to write an effective letter to writer (step by step)

A letter to a writer is written in business letter format. Start with your address and contact details, then write a date followed by the writer’s address, after that salute the writer and open your letter by introducing yourself and telling the purpose of your letter, proceed by explaining how you find his work and its impact on your life, Close your letter by emphasizing how his work touched your feelings and finish with Sincerely plus your signature and name.

The following is how you can do that step by step with vivid examples;

Step 1: Clarify your purpose

You must decide why you need to write a letter and what you need to include in it before you start writing anything.

What you include in your letter will depend on its purpose, and how you express it will affect how successful it will be.

There are a number of reasons to write a letter to writer, including but not limited to;

  • To seek permission to use his copyrighted work.
  • To express your appreciation
  • To criticize
  • To suggest the areas of improvement
  • To seek collaboration and partnership opportunity
  • Just to say hi
  • etc.

It’s crucial to make an effort to make your purpose clear if you want your letter to be taken seriously and achieve its goal.

A letter to seek copyright permission should not be the same as a letter to express your appreciation.

I think you get my point.

Step 2: Gather important details

After deciding on your purpose, it’s time to gather all the pertinent information for your letter.

Because omitting important details could prevent your purpose from being achieved.

There are a lot of details you should include in your letter to the writer, but you absolutely not forget the following;

  • Find the correct author’s Address (The correct address is typically listed on the author’s website or in one of their most recent books.)
  • The title and other details of the work you are referring to
  • etc.

The bottom line is to make sure you have all the information you’ll need to accurately convey your message before you start writing your letter.

Step 3: Writting your letter to writer

The following is how you can put everything together from your address to Sincerely.

Start with your Address

Your letter to the writer should begin with your address.

Put it in the letter’s upper-left corner. Use a headed letter if you want to keep it more professional.

Your name, mailing address, and physical address must be clearly indicated.

A phone number, email address, and personal website may also be included.

for example

Nathan Joe
l20 East Street
WESTOWN NY 33333

or

Nathan Joe
l20 East Street
WESTOWN NY 33333
555-100-1001
nj@email.com

Date

Your letter to the writer must be dated.

Write a date soon below your address.

for example

December 01, 20..

Writer’s address

This part will tell the author if the letter is intended for him or not.

When writing the writer’s address include His full name, street address, and mailing address.

If the author is working under a certain publishing house you may channel your letter to that House by including its name in the address.

for example;

James Pittsburgh
l00 Book Street
Downtown CA 10987

or

James Pittsburgh
Author
ABC Publishing House
l00 Book Street
Downtown CA 10987

Greeting/ Salutation

Salutation is the best way to express respect to a writer.

I advise you to use the modern salutation and forget about the Dear Sir/Madam salutation.

Salute an author with Dear, followed by his or her last name.

for example;

Dear Mr. Pittsburgh

That will make your letter feel very personal.

The salutation can be put before or after the letter’s subject.

Heading

I know this is the most ignored part of the letter.

But when it comes to a letter to writer don’t dare!

I will tell you why.

Your heading will instantly convey the main purpose of your letter to the writer.

That will help the writer to understand your letter even without reading it.

Assuming a writer is receiving thousands of letters each week he must be bored reading all of them.

Make a writer interested to read your letter by adding an eye-catching title.

for example;

Re: 5 amazing life-lessons I got from your ‘How to Die while you live’ book

Re: Your [title of the work] is a game changer, Here is why

Re: Your [title of the work] sucks, Here is why

Re: Request for a permision to use [name of the work] for [purpose]

Opening Paragraph

Open your letter to a writer by clearly explaining why you are writing it.

Your introduction must serve the three Ws; Who, Why, and What.

It must show who is writing, why is the letter written, and for what purpose.

If you are writing a letter to appreciate his work, say it immediately in your first paragraph.

for example

It’s your fan here from North Carolina, My name is Nathan Joe and I’m so excited to write this letter to express my apreciation and share with you 3 wonderful results I got in my life after reading your book within 4 weeks.

or

It is with great enthusiasm I’m writing this letter to humbly request your permission to use your personal story in your recently published article on your website for the making of my upcoming best-performers Documentary.

Body paragraphs

The body paragraphs of your letter should contain all relevant information to support the purpose of your letter

There is no restriction on the number of body paragraphs.

That is entirely dependent on the purpose of your letter.

They should be as many as possible in order to convey your message clearly.

for example;

I have found your book both fascinating and enlightening. Within 4 weeks of reading it, here is how it changed my life.

1. It builds up my positivity and eradicates all negativity in my life. Nowadays, I feel more optimistic about everything.

2. It helped me to combat procrastination and now I’m action-oriented individual things which improves my productivity by 14% per week.

3. It helped me to stop overthinking, I’m now a believer.

Closing paragraphs

There is no big deal here.

Just say thank you and leave some call to action.

for example;

Thank you very much for changing my life in so many ways.

If you would like to feature this letter in your reader’s successful story, you are good to go.

Wish you all the best in your endeavors to change people’s life

For further queries regarding this letter, you may reach me at [email] or [phone] anytime.

Best regards

Signature

Name

Step 4: Deliver the letter

The letter you’ve written must be delivered to the intended writer.

Always use a method that is both trustworthy and quick.

If at all feasible, deliver your letter in person.

You could use a registered post so that there is a record of when the author received your letter.

Step 5: Save a copy

Save a copy of the letter and a record of the delivery date.

You will have proof that you sent the letter, so you can easily resend it if necessary if it is lost in the mail.

Writing a letter to writer (in a nutshell)

The following is how you can effectively write a letter to writer

  • Clarify your purpose
  • gather all important details
  • start with your address
  • add the date
  • Provide the author’s address
  • Write the subject/heading of your letter
  • Salute the writer
  • Start your first paragraph with a statement that expresses your purpose.
  • Proceed by providing all relevant information concerning your purpose
  • Keep it personal
  • Keep it simple and straightforward
  • Be honesty

Letter to writer format

Your Name
Your Address
City, State, Zip Code
phone
email

DATE

Writer’s Name
Street Address
City, State,  ZIP Code

Re: [subject]

Dear [writer’s last name]

My name is [your name] from[where you are from] and I’m so excited to write this letter to [purpose of your letter]

[add paragraphs to explain more about your purpose-see the example in the next section]

Sincerely

signature

name

Letter to writer example

Nathan Joe
l20 East Street
WESTOWN NY 33333
555-100-1001
nj@email.com

December 01, 20…

James Pittsburgh
l00 Book Street
Downtown CA 10987

Re: 3 amazing life lessons I got from your ‘How to live before you Die’ book

Dear Mr. Pittsburgh

Nathan Joe here from North City, and I’m thrilled to write this letter to thank you and share with you three wonderful outcomes I experienced in my life after reading your book in just four weeks.

Mr. Pittsburgh, your book is fascinating and enlightening at the same time. This is how it impacted me four weeks after I finished reading and applying it in my life.

  1. It boosts my optimism and drives out all negativity from my life. I feel more positive these days about everything.
  2. It assisted me in overcoming procrastination, and I am now an action-oriented person, which increases my productivity by 14% each week.
  3. I stopped overthinking as a result of it, and I’m now a believer.

I appreciate you so much for altering my life in so many positive ways.

Wish you all the best in your endeavors to change people’s life.

If you would like to feature this letter in your reader’s successful story, you are good to go.

For further queries regarding this letter, you may reach me at [email] or [phone] anytime.

Best regards

Nathan Joe

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion