Sample authorization letter to claim salary [2024]

An authorization letter to claim salary is a written document that allows someone else, usually a trusted person or representative, to claim your salary or paycheck on your behalf.

This letter states your permission for the designated person to collect your earnings from your employer.

It might be used in situations where you are unable to personally pick up your salary due to various reasons, such as being out of town, ill, or otherwise engaged.

The letter should include your name, the name of the authorized person, the purpose (claiming your salary), and your signature to make it legally valid.

I have a full guide that teaches everything you need to know about authorization letters, you can read it here.

Today I will only focus on giving you samples of authorization letters to claim salary.

Let’s get started

Read also: Authorization letter to bank

Authorization letter to claim salary

The following is a template for authorization letter to claim salary;

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Authorization Letter to Claim Salary

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to officially authorize [Authorized Person’s Name] to claim my salary on my behalf for the month of [Month and Year]. Due to [briefly explain the reason you are unable to claim the salary personally, such as being out of town, medical reasons, etc.], I am unable to collect my paycheck in person.

I trust [Authorized Person’s Name] implicitly and believe that they will handle this matter with the utmost professionalism and integrity. Therefore, I hereby grant them full authority to receive and sign for my salary on my behalf.

Please find below the necessary information for verification:

• My full name: [Your Full Name]
• Employee ID: [Your Employee ID, if applicable]
• Amount of salary to be collected: [Salary Amount]
• Period of salary: [Month and Year]

I have attached a copy of [Authorized Person’s Name]’s identification [e.g., passport, driver’s license] for verification purposes. Kindly keep a record of this authorization letter for your records.

I would appreciate it if you could assist [Authorized Person’s Name] in promptly collecting the salary and providing any necessary instructions to facilitate the process. If there are any forms or documents that need to be signed, please let them know so that I can provide any required signatures in advance.

Thank you for your understanding and cooperation in this matter. If you have any questions or require further information, please feel free to contact me at [Your Contact Information].

Once again, I thank you for your assistance and support.

Sincerely,

[Your Signature]
[Your Full Name]
[Your Contact Information]

Enclosure: Copy of [Authorized Person’s Name]’s Identification [if applicable]

Authorization letter to claim salary pdf

Simple authorization letter to claim salary

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Authorization Letter to Claim Salary

Dear [Employer’s Name],

I am writing this letter to authorize [Authorized Person’s Name] to claim my salary on my behalf for the month of [Month]. Unfortunately, I am unable to personally collect my salary due to [mention the reason, if you’d like, e.g., being out of town for a family emergency].

I trust [Authorized Person’s Name] to act as my representative in this matter and receive the salary amount on my behalf. Please provide them with any necessary identification or forms required for verification.

The details of the authorized person are as follows:
Name: [Authorized Person’s Name]
Identification: [Authorized Person’s ID or other relevant identification details]

I kindly request you to facilitate the smooth process of releasing my salary to the authorized person mentioned above. I appreciate your understanding and assistance in this matter.

Thank you for your attention to this request. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or clarification.

Sincerely,

[Your Signature]
[Your Printed Name]

Authorization letter to claim salary by friend

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Authorization Letter to Claim Salary

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to formally authorize my friend, [Friend’s Name], to claim my salary on my behalf for the month of [Month and Year]. Unfortunately, due to [briefly explain the reason why you cannot claim the salary personally, such as travel, illness, etc.], I am unable to be present to collect my salary in person.

I trust [Friend’s Name] completely and have full confidence in their ability to handle this matter responsibly. Enclosed with this letter, please find their identification documents for verification purposes. [Friend’s Name]’s identification details are as follows:

• Full Name: [Friend’s Full Name]
• Date of Birth: [Friend’s Date of Birth]
• Contact Number: [Friend’s Contact Number]
• Address: [Friend’s Address]

I kindly request you to kindly assist [Friend’s Name] in collecting my salary and any accompanying documents or receipts that may be required. Please be assured that this authorization is solely for the purpose of claiming my salary for the specified month and does not extend to any other matters or responsibilities.

I appreciate your understanding and cooperation in this matter. I apologize for any inconvenience my absence may cause and thank you for accommodating this request.

Please feel free to contact me at [Your Contact Number] or [Your Email Address] for any further information or clarification. I would also appreciate it if you could confirm the successful collection of the salary with [Friend’s Name] for my records.

Thank you for your attention to this matter.

Sincerely,

[Your Full Name]
[Your Signature]

Enclosure: [List of enclosed documents, such as friend’s identification]