Rental application letter 2023 (guide + free samples)

This post covers the rental application letter.

Did you know that 44.1 million American households are renters? (source)

That data shows that it can be challenging to find the exact apartment or house you want to rent due to the strong demand.

How do you make sure you win the renting competition?

It is very simple!

Arm your renting processes with a PERFECT application letter.

Although it is not technically needed, a well-written rental application letter to a landlord can be a fantastic approach to standing out in a highly competitive market.

To help you get started quickly, here I will guide you through

  • What is a rental application letter?
  • Why do you need to write a rental application letter?
  • Things to consider before writing a rental application letter
  • How to write a winning rental application letter
  • Rental application letter sample
  • etc.

What is a rental application letter?

A rental application letter is a brief statement of facts written by an individual to express his interest to rent a certain property.

This letter acts as a proposal to a potential landlord since it contains the details as to why the applicant is interested to rent the landlord’s property, what differentiates him from other applicants, and why he deserves the space.

It’s not necessary for a rental application letter to be very long. A few paragraphs should be more than enough to reveal further details and persuade the landlord that you are a good fit.

A rental application letter is alternatively known as a rental cover letter.

Why do you need to write a rental application letter?

The following are the reasons why you need to write a rental application letter to the landlord

  • It serves as a strong “additional step” that shows you’re committed to renting the specific property.
  • It is a fantastic opportunity to convince the landlord why and how you would be an ideal tenant.
  • A rental application helps you explain your history as a renter
  • etc.

Things to consider before writing a rental application letter

The following are the important things that you should consider before writing your letter, to make it stand out.

Figuring out your housing budget

Knowing what you can afford is essential when selecting how much you want to pay for a new property.

Experts recommend that renters allocate about 30% of their monthly take-home pay toward rent.

Paying up to 40% can start to limit your ability to save money and spend it on other things.

Understand the application costs and requirements

When you are interested in renting a property, many landlords or property managers charge an application fee.

This can cost as little as $20 (where New York City caps the rate), but can sometimes cost as much as $50.

There may be different requirements for states, localities, and apartment buildings. However, the majority of rental applications demand the same details from every applicant so they can confirm your identification and your capacity to pay rent.

Your personal contact information, Social Security number, current and former addresses, employer details, income documentation, and credit reports are just a few examples of the data that may be available.

Having these documents available can speed up the approval process.

Your credit score matters

Credit checks are frequently required for rental applications.

There are a few things you can do in advance to enhance your credit score if you are worried that it may negatively affect your ability to rent an apartment.

First, pay off any debt you can to raise your score as soon as possible.

Experts advise contacting your credit card provider to ask them to raise your credit limit in order to reduce your credit utilization.

Let’s say you have a $5,000 cap, but you only use about $2,500 every month. That represents a 50% usage rate.

However, that $2,500 becomes a 25% utilization rate if you can raise your maximum to $10,000.

Banks are more inclined to extend you a larger limit if you recently began earning a bigger income.

First-time renter requirements

Landlords frequently require a guarantee to sign the lease with the tenant when a tenant is renting for the first time.

A guarantor is an individual who ensures a tenant pays rent.

So if you are a first-time renter you need to find a guarantor in advance to make sure the process goes smoothly.

If you can’t locate a guarantor, the landlord can agree to remove the requirement if you can show that you have enough savings and a good credit rating.

How to write a winning rental application letter

A rental application letter is written in business letter format. Begin with your address and contact information, followed by a date and the potential landlord’s or Property Manager’s address, begin your letter by indicating that you are writing to express your interest to rent the available house and explain why you think you are a good fit. Finish with “Sincerely,” your signature, and your name.

When drafting your rental application letter, keep in mind that the purpose is to convince the potential landlord that you are the exact tenant that he is looking for

So, to write an effective rental application letter, I propose that you follow the guidelines below;

  • Provide your name/organization, address, and contact information
  • Include the date of the letter
  • Include the potential landlord’s or Property Manager’s name and address
  • Instantly state that you are writing to express your interest to rent an available house (in your opening paragraph)
  • Provide the address of the property.
  • Explain the reasons you want to rent the property.
  • Provide your rental history (if any)
  • Explain why you want to move from your current house
  • Explain your personal traits as a good renter eg. being quiet and friendly, paying rent on time, etc.
  • Attach relevant documents- recommendation letter from the previous landlord, reference letter from friends or employer, income verification letter, etc.
  • Be straigstraightforward
  • Maintain a professional tone
  • Be honest

Related: Rental application denial letter (guide + free sample)

Rental application letter sample

The following is a sample rental application letter to the landlord

Major Green
27 Mound Eve
Mount Hermon, CA 95041
greenm@email.com
(831)-875-1011

December 30, 20…

Carlos Harvey
730 Hillcrest Dr.
Felton, CA 95018

Re: Rental application for a House at 730 Hillcrest Dr. Felton, CA 95018

Dear Mr. Harvey

It is with great enthusiasm I’m writing this letter to you to express my interest to rent the aforementioned house due to the following reasons

  1. The house is bigger enough to accommodate my 5 members’ family.
  2. The quality of the house is amazing- the materials, colors, roof, and everything
  3. The house is located in a very cool and civilized neighborhood
  4. The distance from the house to my workplace (i work at ABC software) is very near

I’ve been living in a two-bedroom house at 27 Mound Eve Mount Hermon, CA 95041 for seven years. I’m looking for a new location to rent because my family has grown from two to five members, excluding our little princess Kate. In addition, I wanted to live close to my workplace so that I could be close to my family too.

I believe I’d be a wonderful addition to your rental community — and here’s why. I am a Senior backend Developer at ABC Software and have been there for ten years. In my spare time, I enjoy hiking and playing on the company softball team. My existing neighbors will miss my hiking companionship when I move to your community.

I am quiet and friendly, a good neighbor who always pays bills on time. Attached you will find my renter resume, along with a recommendation letter from my current landlord, a reference letter from my current closest neighbor, and an income verification letter from my employer.

If you have any questions or need additional information, please don’t hesitate to call or e-mail me at greenm@email.com or (831)-875-1011.

Thank you very much for considering my rental application. I look forward to hearing from you.

Sincerely,

(Signature)

Major Green

Rental application letter pdf

Read also

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion