Landlord recommendation letter 2022 (guide & Free samples)

This post covers the landlord recommendation letter.

A recommendation is essential. That is true whether you are a landlord or a tenant.

Look! in addition to the other documentation, most landlords are requesting a landlord recommendation letter during rental applications.

A recommendation letter from your previous landlord might provide a potential landlord with further information about how you treat rental properties.

Now! what if you have reached your previous landlord for a recommendation letter? or what if your previous tenant contacts you and requests a recommendation/reference letter?

Daunting where to start?

To help understand the in and out of a landlord recommendation letter, here I will provide a detailed guide that will teach you;

  • What is a landlord recommendation letter?
  • Why Landlord Recommendation Letter is necessary
  • How to write a landlord recommendation letter?
  • landlord recommendation letter template
  • landlord recommendation letter sample
  • etc.

let’s get started

What is a landlord recommendation letter?

A landlord recommendation letter is a brief statement of facts written by a former landlord to a potential landlord to share the experience he had with a certain tenant who is interested in renting the potential landlord’s property.

let me give you an example so s you can understand how things work.

John has been renting your home for over 5 years, and you have the greatest landlord-tenant relationship. For good reason, John may appear to wish to leave your home and apply to rent another. In such situations, John may ask you to write a recommendation letter for him in order to make his rental application stand out.

Because your tenancy has been good, do the right thing and provide him a reference.

The purpose of the Landlord’s recommendation letters is to provide the potential landlord with information about the landlord-tenant relationship you had with the renter. It recommends to the potential landlord that you are a responsible and financially stable tenant and that you adhere to the terms of a lease.

A former renter may include a recommendation letter without being asked to do so by the new landlord.
Other times, the letter is required by the new landlord as part of the rental application process.

Read: Rental application letter (guide + free samples)

Why Landlord Recommendation Letter is necessary?

A positive recommendation letter from the former landlord can help the tenant’s rental application stand out.

It assures the potential landlord that the tenant can pay his rent on time and maintain the property because the letter will show that the potential tenant has a record of paying their rent on time and respecting the home and property where they once lived.

Generally, tenants should prioritize landlords from whom they have rented property for an extended period of time (at least 3 years) while seeking a landlord to write a recommendation letter.

This will demonstrate to the prospective landlord the tenant’s consistency and capacity to maintain a decent relationship with a landlord.

Tenants who have moved frequently should seek recommendations from past landlords with whom they have a solid rapport and who are close enough to provide a proper character reference.

Landlords are primarily concerned with reliability; so, a reference that supports the tenant’s reliability is vital.

How to write a landlord recommendation letter

A landlord recommendation letter is written in business letter format. Begin with your address and contact information, followed by a date and the potential landlord’s address, if unknown, write ‘to whom it may concern, begin your letter by indicating that you are writing to recommend your former tenant (mention his name) and explain why do you think the tenant is a good fit. Close your letter by leaving room for more queries. Log out with “Sincerely,” your signature, and your name.

When drafting your recommendation letter, keep in mind that the purpose is to provide the potential landlord with information about the landlord-tenant relationship you had with the renter

So, to write an effective recommendation letter, I propose that you follow the guidelines below;

  1. Be simple and straightforward
  2. Maintain a professional tone
  3. Be honest
  4. If you know the recipient, include his or her name in the salutation.
  5. Mention the Tenant’s name
  6. Provide the address of the property that the tenant rented
  7. Provide the duration of your tenancy
  8. Explain why the tenant is reliable- rent payments, property maintenance, positive pet experience, etc,
  9. Do not refer to any of the tenant’s protected characteristics- race, religion, color, disability, medical condition, etc.
  10. Provide your contact information

Format of a landlord recommendation letter

Your landlord recommendation letter should take the following format

  • Your Address
  • Date
  • Recipient address/ ‘to whom it may concern’
  • Salutation
  • [opening paragraph]- A statement that you are writing to recommend your former tenant
  • [body paragraphs]- The reasons your former tenant is a good tenant
  • [closing paragraphs] – provide an avenue for further questions and contact information
  • Sincerely
  • name and signature

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Landlord recommendation letter template

[your name]

[your address]

[your email]

[your mobile number]

[date]

To whom it may concern

This is to recommend that [name], a former tenant of my property at [address] from [start date] to [end date] is a reliable tenant due to the following reasons

  1. [first reason]
  2. [second reason]
  3. [third reasons]
  4. etc

When the opportunity arises, [name of the tenant] would be more than welcome to rent from me again.

If you have any further queries, please contact me at [email] or [mobile].

Sincerely,

[Signature]

[name]

Landlord recommendation letter sample

Sample 1

Tim Franklin
220 East Drive
Cityscape, TX 45689
franklytim@email.com
(555)-100-2111

December 30, 20…

To whom it may concern

This is to recommend that Sarah David, a former tenant of my property at 220 East Drive, Cityscape, TX 45689 from December 30, 20… to January 30, 20… is a reliable tenant due to the following reasons

  1. She paid all her rent on time
  2. She maintained the property very good
  3. During her 5 years tenancy, I did not receive any complaints from neighbors regarding noise or any inconvenience.

Sarah David would be more than welcome to rent from me again if the opportunity arose.

If you have any further questions, please contact me at franklytim@gmail.com or (555)-100-2111.

Sincerely,

[Signature]

Tim Franklin

Letter of recommendation for apartment

Tim Franklin
220 East Drive
Cityscape, TX 45689
franklytim@email.com
(555)-100-2111

December 30, 20…

John Kennedy
110 North Drive
Cityscape, TX 45667
Kennedyj@email.com
(555)-199-2222

Re: Recommendation letter for James Bradley 

Dear Mr. Kennedy

I’m writing to make my recommendation for James Bradley’s tenancy.

From January 1st, 20…to December 30th, 20…I rented an apartment to James Bradley’s. Mr. Bradley has paid rent on time during his renting tenure, and in the event of a delay, he has always provided reasonable notice with sufficient grounds. The rent was $950 per month.

Apart from the rare occasions of payment delays, Mr. Bradley is very neat, organized, and respectful. He left the place in as good, if not better, condition than when he arrived. During his tenancy, I never received a complaint about him from neighbors, nor did I have to issue a formal warning.

James Bradley would be more than welcome to rent from me again if the opportunity arose.

If you have any further questions, please contact me at franklytim@gmail.com or (555)-100-2111.

Sincerely,

[Signature]

Tim Franklin

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Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion