Free gym membership cancellation letter samples [2024]

A gym membership cancellation letter is a written request to terminate your membership at a fitness center or gym.

It typically includes your personal information, membership details, and a formal request to end your membership.

This letter is used to officially communicate your desire to stop using the gym’s services and to stop any associated monthly payments or fees.

I have a full guide that teaches everything you need to know about cancellation letters. You can read that guide here.

Today I will only focus on giving you templates and sample letters to help you write your gym membership cancellation letter effectively.

Let’s get started

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Gym membership cancellation letter [template]

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Today’s Date]

[Name of Gym Manager]
[Name of Gym]
[Address of Gym]
[City, State, ZIP Code]

Dear [Gym Manager’s Name],

I am writing to formally request the cancellation of my gym membership at [Name of Gym]. My membership details are as follows:

Membership ID: [Your Membership ID]
Full Name: [Your Full Name]
Address: [Your Address]
Email Address: [Your Email Address]
Phone Number: [Your Phone Number]
Membership Start Date: [Start Date]
Membership End Date (if applicable): [End Date, if applicable]

I have thoroughly enjoyed my time at [Name of Gym] and appreciate the quality of services and facilities offered. However, due to [mention your reason for cancellation, such as relocation, financial constraints, or a change in fitness goals], I must discontinue my membership.

I kindly request that you process the cancellation of my membership effective [desired cancellation date]. I understand that there may be a notice period as outlined in the terms and conditions of my membership contract, and I am willing to adhere to those requirements.

Please confirm the cancellation and provide any instructions regarding the return of my access card or any other necessary steps to finalize the process. I also request that you cease any further billing of my account for membership fees beyond the cancellation date.

I appreciate your prompt attention to this matter. Please send a written confirmation of my membership cancellation to my email address, [Your Email Address], for my records.

Thank you for the positive experience I have had at [Name of Gym], and I hope to have the opportunity to rejoin in the future when circumstances allow.

Sincerely,

[Your Full Name]

[Signature (if sending a printed letter)]

Gym membership cancellation letter sample

Certainly, here’s the same gym membership cancellation letter filled with hypothetical details:

John Smith
123 Main Street
Cityville, CA 98765
john.smith@email.com
September 4, 2023

Mr. Michael Johnson
Manager
FitLife Gym
456 Fitness Avenue
Cityville, CA 98765

Dear Mr. Johnson,

I hope this letter finds you well. I am writing to formally request the cancellation of my gym membership at FitLife Gym. My membership details are as follows:

Membership ID: 9876543
Full Name: John Smith
Address: 123 Main Street, Cityville, CA 98765
Email Address: john.smith@email.com
Phone Number: (555) 555-5555
Membership Start Date: February 15, 2022
Membership End Date (if applicable): N/A

I have thoroughly enjoyed my time at FitLife Gym and appreciate the quality of services and facilities offered. However, due to a recent job relocation to a different city, I must discontinue my membership.

I kindly request that you process the cancellation of my membership effective September 30, 2023. I understand that there may be a notice period as outlined in the terms and conditions of my membership contract, and I am willing to adhere to those requirements.

Please confirm the cancellation and provide any instructions regarding the return of my access card or any other necessary steps to finalize the process. I also request that you cease any further billing of my account for membership fees beyond the cancellation date.

I appreciate your prompt attention to this matter. Please send a written confirmation of my membership cancellation to my email address, john.smith@email.com, for my records.

Thank you for the positive experience I have had at FitLife Gym, and I hope to have the opportunity to rejoin in the future when circumstances allow.

Sincerely,

John Smith

[Signature (if sending a printed letter)]

Simple gym membership cancellation letter

[Name of Gym Manager]
[Name of Gym]
[Address of Gym]
[City, State, ZIP Code]

Dear [Gym Manager’s Name],

I am writing to request the cancellation of my gym membership at [Name of Gym]. Please find my membership details below:

Membership ID: 12345
Full Name: Jane Doe
Address: 456 Elm Street, Springfield, CA 12345
Email Address: jane.doe@email.com
Phone Number: (555) 555-5555
Membership Start Date: July 1, 2022
Membership End Date (if applicable): N/A

I have enjoyed my time at your gym but have decided to discontinue my membership due to personal reasons. I kindly request that you process the cancellation effective September 30, 2023.

Please send a written confirmation of my membership cancellation to my email address, jane.doe@email.com, for my records. Additionally, please stop any further billing of my account beyond the cancellation date.

Thank you for your understanding, and I appreciate your assistance in this matter.

Sincerely,

Jane Doe

Read also:

• Insurance cancellation letter
• LegalShield Cancellation letter
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Gym membership cancellation letter pdf

Gym membership cancellation letter word

Gym membership cancellation letter from doctor

[Name of Gym Manager]
[Name of Gym]
[Address of Gym]
[City, State, ZIP Code]

Dear [Gym Manager’s Name],

I am writing on behalf of my patient, John Smith, who is a member of your gym. John Smith has been under my care for a medical condition, and I am recommending the cancellation of their gym membership for health-related reasons.

Patient’s Details:
Patient’s Full Name: John Smith
Patient’s Membership ID: 98765
Patient’s Address: 123 Oak Avenue, Springfield, CA 98765
Patient’s Date of Birth: January 15, 1980

Due to their medical condition, it is essential for John Smith to avoid strenuous physical activity and adhere to a specific treatment plan that restricts their participation in gym activities. Engaging in rigorous exercise could potentially exacerbate their condition and jeopardize their health.

I kindly request that you process the cancellation of John Smith’s gym membership immediately, with no further charges beyond the current date. It is in the best interest of their health and safety that they discontinue their gym membership.

I understand that you may require documentation to support this request, and I am prepared to provide any necessary medical records or additional information to assist in this process. Please reach out to me at [Your Contact Information] if you require any further details or documentation.

I appreciate your understanding and prompt attention to this matter, as it is crucial for the well-being of my patient. Please provide written confirmation of the membership cancellation to my email address, [Your Email Address], and to John Smith at his address on file for our records.

Thank you for your cooperation in ensuring the health and safety of John Smith. If there are any additional steps or forms required to complete this process, please inform us, and we will fulfill them promptly.

Sincerely,

[Your Name]
[Your Medical Practice]
[Your Contact Information]

Gym membership cancellation letter due to moving

[Name of Gym Manager]
[Name of Gym]
[Address of Gym]
[City, State, ZIP Code]

Dear [Gym Manager’s Name],

I am writing to inform you that I will be moving out of the area and, as a result, I must cancel my gym membership at Fitness Plus Gym. Please find my membership details below:

Membership ID: 123456
Full Name: Sarah Davis
Address: 789 Maple Lane, Oakville, CA 56789
Email Address: sarah@email.com
Phone Number: (555) 555-5555
Membership Start Date: January 10, 2022

Due to this relocation, I will no longer be able to use the facilities at Fitness Plus Gym. Therefore, I kindly request that you process the cancellation of my membership effective September 30, 2023, which should coincide with my move-out date.

Please cease any further billing of my account for membership fees beyond the cancellation date. I understand any notice period or cancellation requirements specified in my membership agreement and am prepared to comply with them.

I would appreciate it if you could confirm the cancellation of my membership in writing and send it to my email address, sarah@email.com, for my records.

Thank you for your understanding and assistance in this matter. I have enjoyed my time at Fitness Plus Gym and will miss the facilities and services provided.

Sincerely,

Sarah Davis

30 day gym membership cancellation letter

[Name of Gym Manager]
[Name of Gym]
[Address of Gym]
[City, State, ZIP Code]

Dear [Gym Manager’s Name],

I am writing to request the cancellation of my gym membership at [Name of Gym], effective 30 days from the date of this letter. My membership details are as follows:

Membership ID: 987654
Full Name: Emily Johnson
Address: 321 Elm Street, Springfield, CA 12345
Email Address: emily@email.com
Phone Number: (555) 555-5555
Membership Start Date: March 15, 2021

I have thoroughly enjoyed my time at your gym, but due to changes in my circumstances, I must discontinue my membership. I am providing the 30-day notice as required by the terms and conditions of my membership agreement.

Please confirm the cancellation in writing and provide any instructions regarding the return of my access card or any other necessary steps to finalize the process. I also request that you cease any further billing of my account for membership fees beyond the 30-day notice period.

I appreciate your prompt attention to this matter. Please send the written confirmation of my membership cancellation to my email address, emily@email.com, for my records.

Thank you for the positive experience I have had at [Name of Gym], and I hope to have the opportunity to rejoin in the future when circumstances allow.

Sincerely,

Emily Johnson

Gym membership cancellation letter FAQs