Visa invitation letter 2023 (guide + free samples)

This post covers the visa invitation letter.

A well-written visa invitation letter is a great tool to help your visitor’s visa application approved.

Though a visa invitation letter is not a mandatory attachment, it might be useful in a variety of situations as you will learn in this post.

If you are inviting your friend, relative, or partner to visit the U.S.A for a certain period then you must support his B-2 visa application with a strong visa invitation letter.

Daunting where to start?

Relax

Here I will guide you in everything you need to know about writing a winning visa invitation letter for your visitor; specifically, I will take you through;

  • What is a visa invitation letter?
  • How to write an effective visa invitation letter
  • visa invitation letter sample

To kill two birds with a single stone, I will also share a format for a letter of invitation that you send to a foreigner you invite to the U.S.A.

I’ll provide you with that format because you have to include it with your visa invitation letter that goes to a consular office.

Let’s get started

What is a visa invitation letter?

A visa invitation letter is a brief statement of facts written by a U.S citizen to persuade the consular to grant a visa to a person who has been invited to the U.S.A and commits to supporting all financial responsibilities that are required to assist the applicant’s visit.

Let me give you an example so that you can understand the implications of this letter.

For example, you are a U.S citizen and you need your friend or relative who is a non-U.S citizen to visit you in the U.S for leisure.

In that scenario, your friend must first obtain a visa, thus he will have to apply for a B-2 Visa in the U.S, and to support his application, you can write a visa invitation letter to the Consular to prove that you are the one who invited the applicant to the U.S and you are ready to make sure he will have a nice stay in the U.S.

Your friend, among other things, will also be required to bring your visa invitation letter during an interview.

By convincing the consular that your friend will have a better stay in the country with a well-written visa invitation letter, you can raise the chances that his visa will be approved.

To carry more weight a visa invitation letter must be supported by all relevant documents that include but are not limited to;

  1. Form I-134, Affidavit of Support Form
  2. Employment Letter
  3. 3-4 recent pay stubs
  4. Bank Verification Letter
  5. Bank Statements
  6. Invitation Letter
  7. Tax Returns
  8. Identification, Relationship, and Legal Status Documents
  9. Legal Status of Siblings
  10. Photocopy of spouse’s passport (applicable if inviting in-laws)
  11. Photocopy of marriage certificate (applicable if inviting in-laws)
  12. etc.

A visa invitation letter is related to a sponsorship letter for a visa.

How to write an effective visa invitation letter

A visa invitation letter is written in business letter format. Begin with your address and contact information, followed by a date and the embassy or Consulate’s address, begin your letter by indicating that you would like to invite an applicant to visit the United States for tourism/vacation purposes and agree to provide financial support to him. Include your citizenship, and relationship with the applicant, and states the exact expenses you are ready to support and for how long.

Finish with “Sincerely,” your signature, and your name.

Remember that the goal of your visa invitation letter is to assure the Embassy or consulate that the applicant is fully supported and will have a better stay in the U.S.A.

In order to write a visa invitation letter, I advise you to stick to the recommendations below:

  • Provide your name, address, and contact information
  • Include the date of the letter
  • Include the Embassy or consulate’s address.
  • Provide the name and address of the applicant
  • Indicate your citizenship and occupation
  • Indicate your relationship with the applicant- son, employee, uncle, beneficiary, donee, friend, etc.
  • Provide the exact costs that you are committed to covering.
  • Provide the duration that the applicant will stay in the U.S.A
  • Attach documentation to prove your ability to provide the financial support-bank statements, Income verification letters, etc.
  • Be straightforward
  • Maintain a professional tone
  • Be honest

Visa invitation letter sample

Your Name
Address
City, State, Zip Code
phone
email

DATE

United States Consulate General
[Address of the Consulate]

To Whom It May Concern

I, [insert name], am a citizen of the United States and work as [insert occupation] for [insert employer] in [enter city and state] with a current salary of [#$] per year. I’m extending [insert visitor(s)] an invitation to visit the United States for a vacation and to hang out with me. For the time of [duration], [Insert guest name] will live with me at my address above.

Please be informed that through this letter i commit myself to cover all financial and non-financial obligations for [insert guest name] during his/her stay in the United States.

This includes, among other things, foreign and domestic air travel costs, medical insurance, housing costs, and food costs.

Furthermore, I personally account for and guarantee that [insert visitor] will leave the United States before his/her authorized stay expires and will not be a public liability to the country.

I have enclosed the following documentation to support this letter;

  1. Form I-134, Affidavit of Support Form
  2. Scanned copy of my passport
  3. Proof of residence letter
  4. Employment Letter
  5. 3-4 recent pay stubs
  6. Bank Verification Letter
  7. Bank Statements for the last 6 months
  8. Invitation Letter
  9. Last 3 years of Tax Returns

I humbly request that you grant [visitor] a B2 tourist visa.

If you have any questions about this, kindly contact me at [email] or [phone].

I appreciate your consideration regarding this matter.

Sincerely

Signature

Name

Visa invitation letter sample pdf

Format for letter of invitation

The following is a format for a letter of invitation that you can send to a foreigner to invite him/her to visit the U.S.A.

letter of invitation, format for letter of invitation.

Your Name
Address
City, State, Zip Code
phone
email

DATE

Invitee’s Name
Address
phone
email

Dear Mr./Ms [invitee’s last name]

Please accept this letter as my official invitation to visit me in [your U.S address] for vacation this summer.[you may also include the exact visitation date]

I have numerous excursions planned for you to our theme parks and museums throughout your stay. [Include the precise location where you plan to take the visitor]

Please be aware that I will pay for all of your travel costs, including those to and from the US. You will stay at my house during your visit, and I will make all of your meals. A visitor’s insurance policy will also be purchased for you, and I’ll pay for any additional expenses you may have while traveling.

I can’t wait to see you soon.

Best Regards

Signature

Name.

Format for letter of invitation pdf

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion