Lease violation notice 2023 (guide + free samples)

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This post covers everything you need to know about a lease violation notice

Generally, a lease agreement contains all terms and conditions to be abided by a tenant.

But that is not always the case.

Tenants are also human beings, they can intentionally or unintentionally violate the lease.

The best way to deal with them?

Send them a lease violation notice also called a lease violation letter.

A lease violation notice is the quickest way to deal with any sort of lease violation.

It will assist you in informing a tenant about the violation, warning him, and giving him a reasonable time to correct the issue before terminating the lease or asking him to vacate your property.

For rent payment violations you may use a late rent note and/or notice to pay rent or quit.

To help you get the most out of it, here I will guide you in everything you need to know about lease violation letter including

  • What is a lease violation notice?
  • Is a lease violation letter legally binding?
  • Why do you need a lease violation notice?
  • When to send a lease violation letter
  • What if your lease violation notice did not work?
  • How to write a strong lease violation notice
  • lease violation notice example
  • lease violation notice pdf
  • etc.

Let’s get started

What is a lease violation notice?

A lease violation notice is a brief statement of facts written by a landlord to notify or warn the tenant that he violates the lease and ask him to fix the violations within a specified time.

Let me give you examples so that you can better understand how this letter works.

For instance, In your lease agreement, you have a clause that allows a tenant to bring all 2 pets onto your leased property. Out of nowhere, you have found that John, your tenant, has brought 4 Dogs.

In that scenario, John is violating the lease and the best way to deal with him is through a lease violation notice.

The same applies to the smoking tenant. If your lease agreement prohibits smoking then any smoking activity on your premise will amount to a lease violation and a violation notice will be needed to address the situation.

There are many examples, but I can’t give you all of them here. I think those two are enough to make you understand how a lease violation notice works.

Why do you need a lease violation notice?

A lease violation notice is a simple letter through which you inform the tenant about his lease violation.

It acts as a reasonable and fair reminder to the tenant to resolve the problem and comply with the lease agreement as soon as possible before resorting to coercive measures.

As a result, a well-written lease violation notice can help you;

  • Quickly react to lease-violating activities
  • Maintain a good landlord-tenant relationship
  • Comply with the lease agreement and federal landlord-tenant laws.
  • Once successful it will help you avoid the time-consuming, costly, and stressful eviction and other court processes.

Is a lease violation notice legally binding?

Generally, a lease violation notice is not legally binding.

A tenant is not legally forced to abide by your letter.

The police or the court will be unable to enforce your notice because it lacks legal authority.

If the tenant’s response becomes more unfavorable, you may need to take additional legal action that you will see later in this post.

When to send a lease violation notice

Local regulations, the terms of the lease, and the nature of the violation may determine when to send a lease violation notice. But for the greatest results, the landlord should send the violation notice as soon as they become aware of the violations and give the tenant a prompt opportunity to rectify it.

Sending the notice at the earliest time possible will minimize the impact of the violation and provide both parties with a good opportunity to remedy the situation.

The quicker you react the quicker you will reach the final decision.

In addition to that, you will need to send a lease violation notice whenever a tenant violates the lease agreement’s terms and conditions, which might range from late rent to renovating the property without your permission.

Other common lease violations that may require a lease violation notice include;

  • A tenant has subleased a premise without your permission
  • A tenant is bringing on the premise more than allowed pets
  • The tenant has unauthorized occupants living in the house.
  • A tenant is going against smoking restrictions
  • The tenant is using the property for illegal purposes
  • etc.

What if your lease violation notice did not work?

If your lease violation notice fails, you will almost probably have to terminate your lease agreement by pursuing the following legal steps.

  1. Send an eviction letter (i have already shared the link to the sample letter in this post, 9 lines from the top)
  2. start the eviction procedure
  3. Sue for any damages caused by violations

How to write a strong lease violation notice

A lease violation notice is written in the format of a business letter. Begin your letter with your address and contact information, then a date and the tenant’s address, and state that you are writing to notify about a certain lease violation (mention the violation) and demand an immediate fix. Tell the tenant what will happen if they will fail to fix the situation within the specified time.

Finish with “Sincerely,” followed by your name and signature.

REMEMBER! Your lease violation notice’s purpose is to inform the tenant about the violation and ask him to fix it.

So, in order to write a strong lease violation notice, do the following.

  • Provide your name, address, and contact information
  • Include the date of the letter
  • Include the tenant’s  names, addresses, and contact information
  • Provide the rental property address, including the unit number if applicable
  • Cleary specify or describe the violation
  • Indicate the date the lease violation occurred or started
  • Make reference to your lease agreement. Specify the provision(s) violated.
  • Specify the time for rectification
  • Explain what will happens if he fails to rectify
  • State what will happens if the violation occurs again.
  • Be straightforward
  • Maintain a professional tone
  • Be honest

additional tips

  • Send the letter by certified mail so that you have proof that it was delivered. (use the service address provided under your lease agreement.)
  • Keep a copy

Lease violation notice example

The following is the sample lease violation notice to tenant

[Your Name]
[Address as Provided on Lease Agreement]
[City, State, ZIP Code]

[Date]

[Tenant’s Name]
[Address as provided on Lease Agreement]
[City, State, ZIP Code]

Dear Mr/Mrs/Ms/ [tenant’s last name]

You are hereby notified that you are in violation of our Lease Agreement dated [effective date of the lease agreement] in relation to [name and address of the leased premise]

The violations committed include;

  1. Noise violation: I’ve had several complaints from your neighbor’s that you’ve been rehearsing your drum solo in the middle of the night since [date].
  2. Violation of the pets policy: Clause 9 of our lease agreement only allows for two pets on the premises, but on [date] I discovered that you have six.

I respectfully request that you correct the aforementioned violations within seven (7) calendar days of receiving this letter, or I will terminate our lease agreement.

Please contact me at [email] or [phone] if you have any queries about this notice.

NB: This notice is sent in accordance with clause 11 [notices clause] of our lease agreement.

Sincerely

Signature

Your Name

Lease violation notice pdf

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.