A security deposit refund request letter is a written request from someone who rented a place (like an apartment or a house) and paid a security deposit upfront.
The letter asks the landlord or property owner to return the security deposit now that the rental period is over and the person is moving out.
It typically includes information like the person’s contact details, the rental address, the date they moved in, the date they moved out, and a polite request for the return of the money they initially paid as a security deposit.
I have shared a full guide on how to write a refund request letter. You can check that guide here.
Today I will only share with you different templates and samples of security deposit refund request letters.
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- Security deposit refund request letter (format)
- Security deposit refund request letter sample
- Security deposit refund letter pdf
- Security deposit refund letter word
- FAQ about the security deposit refund request letter
- When should I send a security deposit refund request letter?
- What should I include in the security deposit refund request letter?
- Do I need to provide a reason for requesting the refund?
- How do I prove the condition of the property when I moved out?
- Can I email the security deposit refund request letter?
- What if the landlord doesn’t respond to my letter?
- What if the landlord deducts money from the deposit?
Security deposit refund request letter (format)
Certainly, here’s a template for a compelling security deposit refund request letter:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]
Subject: Request for Security Deposit Refund
Dear [Landlord’s Name],
I am writing to formally request the return of my security deposit for the property located at [Rental Address]. I recently completed my tenancy and vacated the premises on [Move-Out Date].
I am grateful for the opportunity to have rented your property and have taken great care to maintain it during my stay. I fulfilled all the terms of the lease agreement and left the property in the same clean and well-maintained condition as when I moved in.
For your reference, here are some key details regarding my tenancy:
- Tenant’s Name: [Your Full Name]
- Rental Address: [Rental Address]
- Move-In Date: [Move-In Date]
- Move-Out Date: [Move-Out Date]
- Security Deposit Amount: [Security Deposit Amount]
- Forwarding Address: [Your New Address]
I kindly request your prompt attention to the return of my security deposit as per the terms of our lease agreement. The security deposit was originally paid to ensure any damages or outstanding bills would be covered, but as everything has been settled and the property is in good condition, I believe it’s appropriate for the deposit to be returned to me.
Please find enclosed copies of my move-in and move-out inspection reports, along with any relevant photographs, to verify the condition of the property before and after my occupancy.
I appreciate your cooperation in this matter and kindly request that the security deposit be refunded in a timely manner. Please let me know if there are any additional steps or documentation required from my end to expedite the process.
Thank you for your attention to this request. I look forward to a swift resolution. Feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or need further information.
Sincerely,
[Your Full Name]
Enclosures: [List of enclosed documents, if applicable]
Security deposit refund request letter sample
[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]
Subject: Request for Refund of Security Deposit
Dear [Landlord’s Name],
I am writing to formally request a refund of my security deposit for the rental property at 123 Main Street, Apartment 4B. My tenancy at the property concluded on August 31, 20.., and I am kindly asking for the return of my security deposit as per the terms of our rental agreement.
I am grateful for the opportunity to have lived in 123 Main Street, Apartment 4B during my time there. I have taken great care to maintain the property in good condition throughout my tenancy, and I believe I have fulfilled all the terms of our rental agreement. As required, I conducted a thorough inspection of the property before leaving and ensured that it was left in the same state as when I moved in.
For your reference, the details of my tenancy are as follows:
- Rental Address: 123 Main Street, Apartment 4B
- Date of Move-In: May 15, 20..
- Date of Move-Out: August 31, 20..
- Security Deposit Amount: $1,000
- Rental Agreement Reference: RA2022001
I kindly request that you process the refund of my security deposit in a timely manner. As stipulated in our rental agreement, I understand that any necessary deductions for repairs or outstanding fees will be subtracted from the deposit. However, I believe that the property is in the same condition as when I first moved in, and I expect the full deposit to be returned to me.
To facilitate the refund process, kindly provide me with information regarding the timeline and method through which the refund will be processed. I can be reached at (555) 123-4567 or [email protected] if you require any additional information or if there are any details you need from me.
I truly value the positive experience I had as a tenant at 123 Main Street, Apartment 4B, and I appreciate your prompt attention to this matter. I look forward to a smooth resolution and the return of my security deposit.
Thank you for your time and cooperation.
Sincerely,
[Your Full Name]
[Your Signature (if sending a physical letter)]
Related:
- Letter of intent to lease
- Increasing rent letter
- Notice to pay rent or quit
- Non-renewal lease letter
- 30 Day Notice to Landlord
- letter landlord to tenant notice to vacate
Security deposit refund letter pdf
Security deposit refund letter word
FAQ about the security deposit refund request letter
When should I send a security deposit refund request letter?
You should send the letter after you have moved out of the rental property and completed any required cleaning or repairs. Typically, it’s a good idea to send the letter a few days to a week after moving out.
What should I include in the security deposit refund request letter?
Your letter should include your contact information, the rental property address, dates of occupancy, the security deposit amount, and a request for the refund. You can also mention that you’ve fulfilled all obligations as per the rental agreement.
Do I need to provide a reason for requesting the refund?
You don’t necessarily need to provide a reason, but it’s helpful to mention that you’ve complied with the rental agreement terms, left the property in good condition, and conducted any necessary inspections.
How do I prove the condition of the property when I moved out?
Mention in the letter that you conducted a thorough inspection before moving out and that you left the property in the same condition as when you moved in. If possible, attach photos or documentation that support your claim.
Can I email the security deposit refund request letter?
Yes, you can send the letter via email. Make sure to use a professional tone and provide all necessary details in the email.
What if the landlord doesn’t respond to my letter?
Give the landlord a reasonable amount of time to process the refund. If you don’t receive a response within a few weeks, you may want to follow up with a phone call or another email to inquire about the status.
What if the landlord deducts money from the deposit?
If the landlord deducts money for repairs, cleaning, or other expenses, they should provide you with an itemized list explaining the deductions. If you disagree with any deductions, you can address your concerns with the landlord and refer to the terms of the rental agreement.