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Motivation letter for job application 2024 (guide + free samples)

A motivation letter for a job application is a document that you write to convince recruiters and potential employers that you possess the skills, qualifications, and experience necessary to excel in a particular job position.

The letter is typically accompanied by your academic transcripts, resumes, and references, to form a complete job application.

In your motivation letter, you must focus on highlighting your strengths, achievements, and relevant experiences to demonstrate that you are the best candidate for the job.

Make sure you explain your motivations for applying for the position and describe how you can contribute to the company or organization.

With my experience in helping hundreds of job applicants successfully write motivation letters that lead to job interviews and offers,

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I’m here to share with you my skills and proven techniques for creating a perfect motivation letter.

To make things even easier for you, I will also provide you with an example of motivation letter for job application that you can use as a guide for your own application.

Let’s get started;

See also:

How to write a motivation letter for a job application

A motivation letter for a job application is written in a formal letter format, first, provide your address, date, and the recruiter’s address, then salute the recruiter and start with a brief introduction of yourself and state why you are writing the letter,  Afterwards, in a few sentences, explain your capabilities and show why you are a good fit for the role, Finish your letter by being grateful followed by your sign and your name. Don’t forget to include your contact information.

But that is not the end of the story.

Here are my tips for writing an effective motivation letter for a job application.

Tips for writing a motivation letter for a job application

As someone who has helped countless job applicants write successful motivation letters,

I’m excited to share with you my top tips for crafting a compelling and effective letter that will help you stand out from the competition.

Whether you’re a recent graduate entering the job market for the first time or a seasoned professional looking to make a career change,

these tips will help you come up with a strong motivation letter.

Research the company and the job

No research no right to write.

Before typing a single word, I always dedicate a whole day to researching the company and the job.

And I don’t regret it for sure!

Because research helps me better understand the company’s culture, values, and goals.

As a result, I can tailor the letter to their specific needs and requirements.

Here is how you can do it;

Start by visiting the company’s website and social media pages to gain a better understanding of its mission, products or services, and recent achievements.

Look for any recent news or updates related to the company that can help you demonstrate your knowledge and interest during the application process.

You should also review the job description and requirements in detail to better understand the skills, experience, and qualifications that the employer is looking for.

This can help you tailor your letter to highlight the specific qualities and achievements that make you the best fit for the position.

By researching the company and the job, you can show the employer that you are not just applying to any job, but that you have a genuine interest and enthusiasm for their company and the specific role.

This can help you stand out from other candidates who may not have taken the time to conduct thorough research and tailor their applications accordingly.

Now that you have done with the research part.

Here is how you can craft your letter.

Start with a strong opening

The first impression is the best impression.

Your letter’s opening sentence is your chance to make a strong first impression and capture the employer’s attention right from the start.

To achieve this, you should aim to start with a statement that highlights your skills, experience, or passion for the job.

For example,

if you are applying for a marketing position, you could start your motivation letter with a statement such as

“As a results-driven marketer with over five years of experience in digital marketing, I am excited to apply for the marketing role at XYZ Company.”

This opening sentence immediately highlights your qualifications and experience, while also expressing your enthusiasm for the job.

Another way to start your motivation letter is by highlighting a specific accomplishment or achievement that showcases your skills and expertise.

For instance,

you could say

“I am proud to have led the successful launch of a new product line that generated $1 million in revenue within the first quarter. As a seasoned project manager, I am excited to bring my skills and experience to your team at ABC Company.”

You may also start your motivation letter with a personal story that demonstrates your passion for the job.

For example,

If you are applying for a teaching position, you could share a story about how you became passionate about education and why you are committed to making a positive impact in the lives of your students.

Highlight your skills and experience

The strong opening will impress the recruiter but the strong skills and experience will make them hire you.

Of course, you are not writing to impress but to get hired.

Highlight your skills and experience.

The body of your motivation letter is the place to showcase your skills and experience in greater detail.

You should use specific examples and quantifiable achievements to demonstrate your abilities and show the employer that you are the ideal candidate for the job.

To do this effectively,

start by reviewing the job description and identifying the key skills and requirements that the employer is looking for.

Then, highlight your own skills and experience that match those requirements and provide specific examples to back them up.

For instance,

if the job requires strong communication skills, you could highlight a specific project or experience where you effectively communicated with a team or client, resulting in a successful outcome.

If the job requires strong analytical skills, you could share an example of how you used data to identify and solve a problem in a previous role.

It’s also important to quantify your achievements wherever possible, as this can help to demonstrate the impact that you can make in the role.

For example,

you could mention the percentage increase in sales that you achieved for a previous employer or the number of projects that you successfully managed within a tight deadline.

Another effective approach is to showcase your knowledge of the company and how your skills and experience can benefit them specifically.

Use your research of the company and its needs to show how your skills can contribute to the company’s goals and mission.

Explain why you are interested in the job

In addition to highlighting your skills and experience, it’s important to explain why you are interested in the job and the company.

This shows that you have taken the time to research the company and understand its mission and values and that you are genuinely interested in the position.

For example,

if the company is known for its commitment to sustainability, you could mention your own passion for environmentalism and how you would be excited to contribute to the company’s efforts in this area.

If the company is focused on innovation and cutting-edge technology, you could highlight your own experience with relevant technologies and your interest in staying up-to-date with industry advancements.

It’s also important to show how your skills and experience can benefit the company specifically.

Use your research of the company and its needs to demonstrate how your skills can contribute to the company’s goals and mission.

For example,

if the company is expanding into a new market, you could highlight your own experience in that market and how you could help the company achieve its goals in that area.

Showcase your personality

A motivation letter is not only a way to demonstrate your skills and qualifications, but it’s also an opportunity to showcase your personality.

It’s important to use a friendly and professional tone that reflects your unique style and communication skills.

Otherwise, your letter will be boring.

Avoid using overly formal or technical language that may come across as impersonal or detached.

Instead, use clear and concise language that conveys your message effectively.

Try to strike a balance between being professional and showing your personality.

This will help the employer get a sense of who you are and whether you would be a good fit for the company culture.

Consider including personal anecdotes or examples that illustrate your values, work ethic, or other qualities that would make you a valuable employee.

For example,

you could talk about a project you completed that you are particularly proud of, or a challenge you overcame that demonstrates your perseverance and problem-solving skills.

Remember that the tone of your letter should match the industry and company culture you are applying to.

If you’re applying for a position in the creative industry, a more casual and personal tone may be appropriate.

On the other hand,

if you’re applying for a position in a more traditional or formal industry, a more professional tone may be more suitable.

Close with a call to action

In the closing paragraph of your motivation letter, it’s important to express your gratitude for the opportunity to apply for the position and your enthusiasm for the job.

This is your chance to make a strong impression and leave the employer with a positive impression of you.

Thank the employer for considering your application and taking the time to read your letter.

Reiterate your interest in the position and the company and emphasize why you would be a great fit. Use this opportunity to show your passion and commitment to the job.

Finally, end with a call to action.

This could be a request for an interview, a follow-up phone call, or any other action that shows your eagerness and willingness to take the next step in the application process.

Be polite and professional, and avoid coming across as pushy or aggressive.

Proofread your letter

This is an important part that most applicants overlook.


Typos and grammatical errors can really work against you rather than for you.

It casts a negative light on your work ethic and attention to detail.

Check your letter for typos, grammatical errors, and inconsistencies before submitting your letter.

You should also double-check that your letter is complete and ready to send.

It’s a good idea to have someone else read it or you can use Grammarly or other proofreading tools.

Common mistakes to avoid

When writing a motivation letter, it is important to avoid the following common mistakes:

1. Not tailoring your letter to the job and the company

A generic motivation letter that does not address the job or the company’s needs will not impress potential employers.

2. Being too formal or using jargon

A motivation letter should be professional but not overly formal. Avoid using jargon or technical terms that the employer may not understand.

3. Focusing too much on yourself

While it is important to highlight your skills and experience, do not forget to explain how you can benefit the company and why you are the best candidate for the job.

Motivation letter for job application template

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Name of employer or manager
City, State, Zip Code

Dear Mr./Ms. [Recipient Last Name]

I will receive a Bachelor of Science [insert your field]  from [university name] in [month, year]. I read your job advertisement for a [job title] with great interest and am confident that I would be an excellent fit for your company.

My strong work ethic is demonstrated by my service as [relevant school activity] while pursuing my academic goals, as well as paid summer internships in [name of the internship] at [name of the firm] and [name of the internship] at [name of the company]. These experiences have given me a genuine understanding of the needs and challenges of working as [name of the position].

As [your role] at [name of the internship company], I was responsible for [your duties and responsibility].

As an [your role] at [name of the company], I worked on [add your accomplishments].

In addition to my work experience, I’ve always prioritized academics, and I’m on track to graduate with a [insert the predicted GPA] I am excited to discuss the possibility of joining your company based on my blend of professional and academic experiences.  You can reach me at (your email) or (your phone number).

Please see the attachment for my curriculum vitae.

Thank you for taking the time to read this.


your name

Motivation letter for job application pdf

Sample 1: Motivation letter for job application- Veterinarian

John Douglas
100Any Street
Easttown, CA 29000


Brown Christopher
Managing Director
Animal Inc.
200 Animal Avenue
Rural City, CA 20000

Dear Mr. Christopher

My name is John Douglas, and I am a Cornell University Animal Science student. I’m responding to the Animals Inc. website’s need for volunteers. This opportunity piqued my interest because I have a natural interest in animal welfare, which I am pursuing via my studies.

I grew up on a farm in rural Colorado, surrounded by animals. I was active in many facets of animal care during this time, including dog training, horse grooming, and cow milking. I enjoyed spending time with our pets and learned how rewarding their company can be. I also learned the value of animal care’s less glamorous aspects, such as cleaning trash and pens to make our animals comfortable.

My studies in Animal Science have taught me even more about animal care, such as how to identify and treat animal ailments and how to assist animals in giving birth. I believe these abilities, combined with my agricultural expertise, would be extremely beneficial to you at Animal Inc.. I also believe I could learn a lot more at your company to supplement my education.

I’m particularly interested in working at Animals Inc. Animal Shelter because you take in such a wide variety of animals. I particularly admire your shelter’s no-kill policy and dedication to providing long-term care for elderly animals. These policies reflect my personal view that all animals deserve the opportunity to live a long life and find a forever home, regardless of how long it takes.

Finally, I believe I would be a valuable asset to Animals Inc. Animal Shelter, and I hope you will accept my volunteer application. If you have any queries about my application, please contact me at 0r 918-100-1000.


John Douglas

Sample 2: Motivation letter for job application sample-IT

Isack Newton
1st Street
Hall Town, CA 29111


Godson Mike
Managing Director
All Tech Inc.
201 Tech Avenue
Tech City, CA 20001

I would like to apply for the position of IT Consultant at your company, All Tech Inc, as recently advertised on I expect to graduate with my master’s degree in Computer Science at Harvard University.

As you can see from my enclosed CV, I gained valuable experience as an IT business analyst with ABC Technologies and as a volunteer with XYZ Agency. At ABC Technologies, one of my key achievements was to design and implement a company-administration system which has resulted in a 31% reduction in administration time for the company.

In addition, as part of my internship at XYZ Agency, I wrote a 60-page research paper on how senior managers should establish and implement a good information system strategy. Working as a volunteer for [XYZ Agency] enhanced my cultural understanding and relationship management abilities, all of which are important traits for an IT consultant.

The following are my reasons for applying to All Tech Inc.:

  1. All Tech works with a far larger range of clients than many of the other major IT consulting organizations I’ve been researching. I recently read an article on about the unique work you’ve done in the public and private sectors in the areas of IT system mergers and information security, which is a subject that interests me.
  2. I was struck by the excitement with which James Allen, your IT specialist talked about his work and the many chances at your company for ambitious graduates after attending your recent presentation at Harvard University and speaking with him.

I’m very enthusiastic about this opportunity, and I’m looking forward to talking with you more about my application. Please see the attachment for my curriculum vitae. Contact me if you require any other information.


Isack Newton

Sample motivation letter for job application word

FAQs about motivation letter for job application

What is the difference between a motivation letter and a cover letter?

A motivation letter and a cover letter are almost the same things, However, a motivation letter is commonly used for unpaid positions like internships and volunteering. But a cover letter is commonly in paid jobs.

How long should a motivation letter be?

A motivation letter should be no more than one page long, and it should be concise and to the point.

Can I use the same motivation letter for multiple job applications?

While it may be tempting to use the same motivation letter for multiple job applications, it is always better to tailor your letter to each job and company.

Should I include my salary expectations in my motivation letter?

It is generally not recommended to include your salary expectations in your motivation letter. Instead, when applicable, wait until the interview stage to discuss salary.

How important is a motivation letter compared to a resume?

While both a motivation letter and a resume are important, a motivation letter can help you stand out from the competition and increase your chances of getting an interview.

Isack Kimaro
Isack Kimaro

Isack Kimaro, a lawyer, Creative Writer and self-taught SEO expert has been a prominent author of law-related topics since 2017. Through hard work, dedication, and a relentless pursuit of knowledge, Isack has successfully navigated the legal industry by providing valuable and easy-to-understand legal information to 500,000+ individuals of all levels of understanding.