Letter for 2 weeks notice 2023 (guide + free examples)

This post cover letter for 2 weeks notice.

Did you know that on average, 4 million Americans are quitting their jobs each month in 2022 and 40% of employees are thinking about leaving their jobs within the next three to six months in 2022? (source)

Quitting a job is a life significant decision.

If you have decided to join the 4 million Americans or be among the 40% to leave your current job and pursue your life for a different purpose, you will want to do that on the best terms possible.

The most effective way to quit a job in good standing is to give your employer two weeks’ notice and complete your obligations as best you can during that time.

To help you write an effective Letter for 2 weeks notice to your employer, here I will guide you through;

  • What is Letter for 2 weeks notice?
  • Why do you need a Letter for 2 weeks notice?
  • How to write an effective Letter for 2 weeks notice
  • Letter for 2 weeks notice template
  • Letter for 2 weeks notice example
  • etc.

Let’s get started

Related: Retirement letter to an employer (guide + free samples)

What is Letter for 2 weeks notice?

A letter for 2 week notice is a brief statement of facts written by an employee to his employer for the purpose of giving an official notice that he will quit his job within two weeks from the date indicated in the letter.

By giving your employer a letter of two weeks’ notice, you are effectively quitting your job and notifying them that you will be leaving the organization on a particular date.

Your employer can decide to open up your position to internal candidates after you’ve given your letter to the HR representative or your department manager.

Why do you need a Letter for 2 weeks notice?

Even if you are typically not required by law to do so, giving your employer a two-week notice letter will provide your supervisors and coworkers ample time to perform your duties or find a suitable successor.

Your employer might not have enough time to locate a substitute or train someone for the position if you fail to give them enough notice.

This might slow down the department and eventually have an impact on how well the business performs.

The business might therefore decide not to write you a recommendation letter or make a good case against you for subsequent employment opportunities.

Some employers include a notice period in their employment agreements (it may be shorter or longer than 2 weeks period).

If you fail to give notice, you may lose unused vacation days and other company incentives. Before you resign, always read your employment contract.

Failure to provide notice might also leave a negative impression on the company thing which will have a huge impact on your future dealings with the company.

How to write an effective Letter for 2 weeks notice

The Letter for 2 weeks notice is written in a business letter format. Begin your letter with your address and contact information, followed by a date and the employer’s address. State in the first paragraph that you are informing your employer of your intention to resign in two weeks and include the date of your final working day with the company.

Remember to include a brief word of appreciation for the opportunity, time, and commitment the organization has given you. You may also want to give a brief explanation of your resignation, i.e., why you decided to leave.

In addition to that inform your employer that you intend to do your job to the greatest standards until your last day of work, and give your assistance if needed during the transition period.

Finish your letter with SINCERELY followed by your name and signature.

REMEMBER the aim of your Letter for 2 weeks notice is to formally notify your employer of your intention to resign in two weeks

Therefore the following is how you can write an effective Letter for 2 weeks notice to the employer.

  • Provide your name, address, and contact information
  • Include the date of the letter
  • Include the employer’s, address, and contact information
  • Open your letter by stating clearly that you are writing to notify your intentions to resign in two weeks
  • Indicate your position
  • Show your last working day.
  • Include a brief expression of gratitude for the opportunity, time, and commitment the organization has provided you.
  • You may also want to include a brief explanation for why you are resigning.
  • Consider offering to assist with the transition process.
  • Be concise and to the point
  • Be Positive
  • Maintain a professional tone
  • Be honest

Letter for 2 weeks notice template

Your Name
Title
Organization Name
Address
City, State, Zip Code
phone
email

DATE

Supervisor Name
Title
Company Name
Company Street Address
Company City, State

Dear [last name of supervisor]

This is to officially notify you that two weeks from [date] I’m resigning from my position as [insert position name] at [insert company name].

Working at [insert company name] for [# months/year] has been an amazing delight, and I am sincerely appreciative of the opportunities you have given me. [Insert date] will be my last working day.

I intend to work at the greatest level of quality until my last day of service. Please let me know if there is anything I can do to assist you in making this transition as smooth as possible.

Sincerely,

Sign:

Your name

Letter for 2 weeks notice example

The following is a simple example/ sample of a letter for 2 weeks notice

Naomi Clark
7277 Garfield Street
Riverside, CA 92330
555-876-6876
naomiclark@email.com

December 01, 20..

Billy Vincent,
Chief Executive Officer,
XYZ Inc
7846 San Juan Court.
Modesto, CA 95350

Dear Mr. Vicent

Re: My official Notice to Resign

Please accept this letter as two weeks’ notice of my resignation from XYZ Inc. as a Senior Loan Officer effective December 2.

I’ve enjoyed every second of my 15 years working for the organization, and I’ve enjoyed meeting the challenges that have come my way. I’ve gained a lot of knowledge, made a lot of friends, and had a lot of lifelong memories.

I will continue to work for the company for the following two weeks, ending my job on December 21. Please let me know if there are any specific areas you’d like me to concentrate on during my notice period or anything you would like me to do to facilitate a smooth transition during this time.

I’m grateful for the opportunities you’ve given me while I’ve been here. I am eager to leave, but I will miss working with you, and I hope we can stay in touch.

I wish you all the best in your future endeavors

Sincerely

Sign:

Naomi Clark

Letter for 2 weeks notice pdf

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Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion