This post covers the birth certificate request letter.
I was fortunate enough to be an American citizen by birth and I have the birth certificate to prove it-Raul Labrador
It is now easier than ever to obtain a certified copy of a birth certificate in the United States.
However, because each state has a slightly different procedure, I recommend that you visit the website of the state in which you were born to find out more information, including the procedure and cost of obtaining a copy of your birth certificate.
You can order a certified copy of your birth certificate online, but if you want to order it by mail, you must write and send a birth certificate request letter to the state’s department of vital records.
Here will guide you on how to write a short but very effective birth certificate request letter.
In addition to that, I will also share with you a Free sample of the Birth certificate request letter that you can simply copy, paste, modify, and send.
Let’s get started
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What is a birth certificate request letter?
A birth certificate request letter is a brief statement of facts written by a person to a vital records department where his/her was born to request a certified copy of his/her birth certificate.
You may require a certified copy of your birth certificate for a variety of reasons, including
- Passport application
- Driver’s license application
- A marriage application
- Public school enrolment
- to enroll in the Defense Enrollment Eligibility Reporting System
- Social security
In most states, if you want a copy of your birth certificate, you must be over the age of 18 and provide additional photo identification, such as a driver’s license, passport, military ID, or work ID.
Other eligibility requirements can be found by contacting the vital records department in the state where you were born.
How to write a birth certificate request letter
A birth certificate request letter is written in business letter format. Begin your letter with your address and contact information, followed by a date and the address of the state’s department of vital records, salute the recipient, and begin by indicating that you are writing to request a certified copy of your birth certificate and explain why, then provide your names, date of birth, place of birth, and other pertinent information. Sign off with “Sincerely,” then your name and signature.
Keep in mind that the primary goal of your birth certificate request letter is to obtain a certified copy of your birth certificate.
So, in order to write an effective birth certificate request letter, do the following;
- Include your name and contact information
- Include the date of the letter
- Include the address of the state’s department of vital records
- Clearly indicate that you are writing to request a certified copy of your birth certificate
- State the reason why you need the copy.
- Make sure to include all pertinent information about your birth including your full name (as they appear on the birth certificate), sex, parents’ names, date of birth, place of birth, etc.
- Include any necessary supporting evidence, such as your Work ID, etc.
- Include the proof of application fee payments.
- Be simple and straightforward
- Maintain a professional tone
- Be honest
Format of letter of a birth certificate request letter
Your letter to request a birth certificate should be formatted as follows:
- Your Address
- Department of vital records address
- Subject line
- [opening paragraph]- A statement that you are writing to request and the reason(s) for requesting.
- [body paragraphs]- The details surrounding your birth.
- [closing paragraphs] – Provide contact information
- name and signature
Sample birth certificate request letter
101 Drive road
Downtown, MD 21217
January 10, 20…
Division of Vital Records,
6764 Reisterstown Rd Unit #70,
Baltimore, MD 21215, United States
Re: Request a certified copy of my birth certificate
My name is Mack Zoe, I need to apply for a passport, thus I’m writing this letter to officially request a certified copy of my birth certificate for that purpose.
I’ve included the following information to help you find the exact certificate;
- My Full Name: Mack Zoe
- Sex: Male
- Date of Birth: May 27, 2000
- Place of Birth: Sinai Hospital, 2401 W Belvedere Ave, Baltimore, MD 21215, United States
- Father’s name: Zoe David
- Mother’s name: Mercy Zoe
Please send the requested copy to the above-mentioned address. If you have any questions or need more information, please contact me at 555-101-2222 or firstname.lastname@example.org.
My certified check for $12 for application fees is enclosed.
Read also: Affidavit of birth (guide + free sample)