Transcript request letter 2024 (free samples)

A transcript request letter is a formal letter you send to a school, college, or institution to ask for a copy of your academic records.

These records, called transcripts, include information about the courses you’ve taken, grades you’ve received, and sometimes additional details like your GPA.

People usually need transcript request letters when applying to new schools, colleges, or jobs to prove their educational background and achievements.

The letter typically includes your personal details, the purpose of the request, and any necessary information for the institution to locate your records.

I had the privilege of writing an effective transcript request letter when I wanted to pursue a Post-graduate Diploma in legal practice.

And today I will share several templates and samples to help you write your request letter effectively.

Let’s get started

Transcript request letter [template]

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Title]
[Institution Name]
[Institution Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

My name is [Your Name], and I am writing to formally request a copy of my academic transcript from [Institution Name]. I recently had the privilege of being a student at your esteemed institution from [Start Date] to [End Date], pursuing a [Your Program of Study].

As I embark on the next phase of my educational journey/career advancement, I find that my transcript plays a crucial role in showcasing my academic accomplishments and growth during my time at [Institution Name]. I am eager to share this valuable record with [Reason for Request: potential employer, admissions committee, etc.] to demonstrate my dedication, commitment, and ability to excel in [Your Field/Area of Interest].

To facilitate the process, I kindly request your guidance on the necessary steps to obtain a copy of my official transcript. If there are any forms to complete or fees associated with this request, please let me know so that I can fulfill all requirements promptly. I would appreciate your assistance in ensuring smooth and timely delivery of the transcript.

For your reference, here are my details during my time at [Institution Name]:

• Full Name: [Your Full Name]
• Student ID: [Your Student ID, if applicable]
• Date of Birth: [Your Date of Birth]
• Program of Study: [Your Program of Study]
• Graduation Date (if applicable): [Graduation Date]

I am immensely grateful for the education and experiences I gained at [Institution Name], and I look forward to continuing to uphold its legacy as I progress in my academic/professional pursuits.

Thank you for your attention to this matter. I anticipate a positive response and a seamless process for obtaining my transcript. If there are any additional documents or information required from my end, please do not hesitate to inform me.

Warm regards,

[Your Handwritten Signature (if sending a physical letter)]
[Your Typed Name]

Sample transcript request letter

Of course, here’s the template filled with hypothetical details:

Mr. John Smith
Registrar
Prestige University
456 University Avenue
Cityville, State 67890

Dear Mr. Smith,

I am writing to request a copy of my official academic transcript from Prestige University. My name is Jane Doe, and I am an alumnus of Prestige University, having graduated in May 2022 with a degree in Business Administration.

As I embark on the next phase of my journey, which involves applying for graduate programs in Business Analytics, I recognize the crucial role a comprehensive academic record plays in the admissions process. The education I received at Prestige University has not only enriched my understanding of business concepts but also equipped me with the skills necessary to excel in data-driven decision-making.

I kindly ask for your assistance in providing me with an official transcript that accurately showcases my academic achievements during my time at Prestige University. This transcript will serve as a testament to the rigorous curriculum and exceptional faculty that Prestige University is known for, and it will significantly strengthen my applications to top-tier graduate programs.

Could you please provide me with the procedure for requesting an official transcript and any associated fees? I am committed to fulfilling all necessary requirements promptly to ensure a seamless and timely delivery of the transcript. If there are any additional forms or documentation needed, please inform me, and I will promptly provide them.

For your reference, here are some details related to my time at Prestige University:

• Full Name: Jane Doe
• Student ID: P123456
• Date of Birth: January 15, 2000
• Graduation Date: May 20, 2022
• Contact Information: jane.doe@email.com, (555) 123-4567

I take great pride in being an alumna of Prestige University, and I am truly grateful for the education and experiences that have played an instrumental role in shaping my professional aspirations. I wholeheartedly appreciate your assistance in this matter and eagerly await your positive response.

Thank you for your time and consideration.

Warm regards,

[Your Handwritten Signature]
Jane Doe

Simple transcript request letter

Ms. Emily Johnson
Registrar
Central University
789 University Avenue
Townsville, State 12345

Dear Ms. Johnson,

I am writing to request a copy of my academic transcript from Central University. My name is John Smith, and I attended Central University from September 2018 to June 2022.

I am currently in the process of applying for jobs in the field of Marketing, and having an official copy of my transcript would greatly enhance my job applications. I kindly ask for guidance on the procedure to obtain my transcript, including any necessary forms and fees. If there are specific details you require from me to process this request, please let me know.

Here are some relevant details:

• Full Name: John Smith
• Student ID (if applicable): C123456
• Date of Birth: April 10, 2000
• Program/Field of Study: Bachelor of Business Administration
• Graduation Date: June 15, 2022

I appreciate your prompt attention to this matter and would be grateful for your assistance in making this process as seamless as possible.

Thank you for your time.

Sincerely,
John Smith
john.smith@email.com
(123) 456-7890

High school transcript request letter sample

Ms. Emily Johnson
Registrar
Sunshine High School
456 Oak Avenue
Anytown, CA 12345

Dear Ms. Johnson,

My name is Sarah Thompson, and I am a former student of Sunshine High School. I am writing to formally request a copy of my high school transcript for the purpose of college applications.

I attended Sunshine High School from September 2019 to June 2023 and was actively involved in various academic and extracurricular activities during my time there. I believe that my academic achievements and the valuable experiences I gained at Sunshine High School have prepared me well for the next phase of my education.

I kindly ask for your assistance in providing me with an official copy of my transcript. If there are any forms to complete or fees associated with this request, please let me know so that I can promptly fulfill the requirements. As I embark on this new chapter, having my high school transcript will greatly contribute to my efforts to pursue a degree in Environmental Science at Green Valley University.

For your reference, here are my details during my time at Sunshine High School:

Full Name: Sarah Thompson
Student ID: 123456
Date of Birth: January 15, 2001
Graduation Date: June 10, 2023
I am immensely grateful for the education and support I received at Sunshine High School, and I am confident that the knowledge and skills I acquired during my high school years will serve me well in my future endeavors.

Thank you for your attention to this matter. I look forward to your positive response and a seamless process for obtaining my high school transcript. If there are any additional documents or information required from my end, please do not hesitate to inform me.

Warm regards,

[Your Handwritten Signature]
Sarah Thompson

[Typed Name]
Sarah Thompson

Related:

• Recommendation letter for grad school
• Letter of intent to graduate school

Transcript request letter pdf