Recommendation letter for job application 2023 (guide + free samples)

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This post covers everything you need to know about a recommendation letter for job application.

Here you will learn;

  • what is a recommendation letter for a job application
  • why a recommendation letter for a job application is necessary
  • How to ask for a recommendation letter for a job application
  • Who can write a recommendation letter for a job application
  • what to include in a recommendation letter for a job application
  • What to consider before writing a recommendation letter for a job application
  • How to write a recommendation letter for a job application
  • Sample recommendation letter for job application
  • etc

Let’s get started

What is a recommendation letter for job application?

A recommendation letter for a job application is a brief statement of facts written by someone on behalf of the job applicant to support his/her application by highlighting the applicant’s relevant professional and personal capabilities and recommending how and why the applicant is a good fit for the job.

The purpose of a recommendation letter for a job application is to vouch for an applicant’s character and provide more favorable details about their competence or behaviors.

Is a recommendation letter for job application necessary?

A recommendation letter for a job application is necessary to help employers to select the best applicant for the job. It guides them to understand the applicant’s professional and personal traits from the views of the third party.

A recommendation letter should only be written if an excellent one can be provided; otherwise, it may have a negative impact on the applicant’s prospects of being recruited.

How to ask for a recommendation letter for job application?

The best way to ask someone to write a recommendation letter for a job application is to talk with them first to obtain an initial answer, then send a formal email with more specifics if they agree.

in your email requesting a recommendation letter for a job application include your cv, the job requirements, application details, and a required deadline

You can be more helpful by including the sample letter (which you will see later) to reduce their burden and possibly increase their willingness to agree to your request.

Because they may be busy, ask at least two weeks before the letter is required to give them enough chance to prepare your recommendation letter.

Who can write a recommendation letter for job application?

The best person to write a recommendation letter for a job application is one who can talk about the applicant’s capabilities from both professional and personal angles.

That may include a person who has directly lived with them for a reasonable amount of time preferably a supervisor or professor. A friend, co-worker, neighbor, or family member can also be used to provide a more personal, recommendation letter; however, delivering professional capabilities is best.

What to include in a recommendation letter for job application?

The following are the must things to include in a recommendation letter for a job application, to make it stand out.

  1. Your name
  2. Your address
  3. Employer name and Title
  4. Employer address
  5. Salutation (greetings)
  6. Introduce yourself
  7. explain why you are qualified to recommend the applicant
  8. show why the applicant is a good fit for the role
  9. provide specific examples and Anecdotes about the applicant.
  10. Your contact information

Things to consider when writing a recommendation letter for job application

The following are the important things to consider when writing a recommendation letter for a job application to make it stand out.

Make sure you can do it

Before agreeing to write a recommendation letter for a job application, make sure you are comfortable providing an excellent recommendation for the applicant.

If you don’t think you’ll be able to write a favorable letter, say so (you might simply say you don’t know enough about the person’s abilities to write for them). Saying no is preferable to writing a bad letter.

Focus on the Applicant

To recommend the applicant effectively, make sure your letter is 100% focused on him.

To properly focus on the applicant, gather important details about him so that you can create an effective connection with the applicant with the job.

The most effective recommendations demonstrate a strong link between the candidate’s talents and experience and the qualifications required for success in the position being applied for. Consider the job description and the applicant’s resume, and consider how the person has proven the competencies required for the position.

Discuss two or three of the candidate’s accomplishments that are most relevant to the job description and provide concrete examples to demonstrate their suitability for the position for maximum impact.

Include clear examples of when the applicant showed the required skills and abilities. For example, if the work needs effective communication skills Describe a moment when the applicant significantly demonstrated his communication skills.

Be positive

Your letter should state unequivocally that you believe the person is an excellent applicant for the job. Anything that would imply differently should be avoided.

Be formal

Use a standard formal letter format and tone to write your recommendation letter for a job application. To simplify the work you may consider looking for the best recommendation letter for a job application sample (check samples below)

If you’re sending an email, make sure the subject line is clear (such as the name of the job candidate, the job title, and the phrase “recommendation letter”). Your letter may assist the applicant in getting the position; but, if it is dull, it may work against him.

Observe the instructions

The goal is to make your recommendation letter for job application stand out, to avoid having their application status harmed, strictly follow the directions and deadline requirements.

How to write a recommendation letter for a job application

The recommendation letter for a job application is written in a formal letter format, commonly a single-page letter. It contains the addresses, an introduction, 2-3 body paragraphs, and a conclusion.

The following is how to write a recommendation letter for a job application

Start with your address

Your address is the first thing in your recommendation letter for a job application.

Your address must include your name, address, and phone number. If you’re writing as a supervisor or co-worker show the name of the organization you work for and your title.

Keep your address at the left-top corner of your letter or you may use a headed letter to make your letter look more professional.

for example

Shaw Michael
Managing Director
XYZ Inc.
10 East St.
GoodTime, CA 10203
918-100-2000
Mshaw@email.com

Add date

Soon below your address, write the date.

If you opt to use a headed letter the date should also follow after the address and it will appear to be the first thing on your letter, after the head.

Recipient Address

Below the date write the address where the letter will be delivered

This address must include the recipient’s name, title, company name, company street address, city, state, and zip code.

for example

Johnson Brown
Managing Director
ABC Technologies
20 down Avenue
Downtown, CA 10203
www.abctech.com

Salute the reader

Before you start writing anything on your recommendation letter for a job application, be sure you know to who you’re writing.

The greatest method to show respect to the reader is to use a salutation.

Use the person’s name or status as a salutation instead of Dear/Sir/Madam. For example, Dear Mr. Michael; if the name is unknown, use the title, such as Dear Manager.

Opening paragraph

The Opening Paragraph of your recommendation letter for a job application must show the name of the person you recommend (applicant), the title of the job you are recommending him for, the company name, and your relationship with the applicant- supervisor, coworker, friend, etc.

for example

With great enthusiasm, I’m writing to recommend Edson Mark for the position of Senior Project Management at ABC Technologies.  I was a Edson Mark’s supervisor at XYZ Inc. for ten years, and during that time, he used his great management talents to create spectacular results in the capacity of Project Manager. I believe Edson Mark’s management skills, professional experience, and personal traits will make him a valuable asset at ABC Technologies.

Body paragraphs

The first paragraph of the body should elaborate on what was said in the introduction. A single quality/attribute should be highlighted, and anecdotes/examples should be provided to back up that assertion.

You may add as many paragraphs as you can.

If the applicant is currently employed, you may include the paragraph which shows why the applicant wants to leave the current job and join the new one, but do not include this paragraph if the reasons for departure could be seen as negative.

One paragraph should not exceed 6 sentences and your recommendation letter for a job application must not exceed one page.

for example

As a Project Manager, Edson Mark consistently demonstrated a strong understanding of project management processes and tools, as well as excellent communication abilities. Her extensive knowledge of Agile Approaches, in particular, contributed to a 44% percent increase in the number of projects completed on time and on budget. Her unique ability to foster smooth communication across many teams and departments also ensured that misunderstandings were rare.

Closing Paragraph

The closing paragraph of your recommendation letter for a job application should complement the applicant and recommend him.

End your letter by being thankful and writing your name. Don’t forget to sign the letter.

for example

For the position of Senior Project Manager, Edson Mark has my highest recommendation. I am confident that he will be an excellent addition to your team. If you have any queries about his application, previous work or anything please do not hesitate to contact me.

Sincerely,

Your Signature

Shaw Michael

Sample Recommendation letter for job application pdf

Sample recommendation letter for job application by the supervisor

Ave Brown
Customer Service Director
ABC Agency
10 East St.
GoodTime, CA 10203
918-100-2000
Hshaw@email.com

June 01, 20…

Bob Kaine
Managing Director
ABC Inc.
24 Hours Street
East town, CA 10203

Dear Mr. Kaine

It gives me great pleasure to propose Hellen John for the post of Customer Service Manager at your prestigious and respectable firm. As her direct supervisor at ABC Agency for more than five years, I’ve had the opportunity to witness personally Hellen’s great communication skills, work ethic, and adaptability.

Since Hellen joined ABC, I’ve been using her as an example to the rest of my customer service staff on how to deliver the best possible service to our clients. Hellen is considered a powerhouse in the office due to her reliability and approachability. I recall one instance where I found her working 1 hour overtime to ensure that a particularly difficult customer received extensive care and help.

Hellen’s natural ability to adapt to new situations is perhaps her most outstanding skill. Her versatility was demonstrated when we added an online chat option to our website, which required all of our customer support representatives to multitask at a high level. She not only integrated the new platform into her daily routine, but she also received seven positive customer reviews in the first two days after we launched our chat feature. To be clear, it’s uncommon for a single person to receive more than two reviews in a matter of weeks.

Hellen John gets my best recommendation for the role of Customer Service Manager. I am convinced that she will be a valuable member of your team. Please do not hesitate to contact me if you have any questions concerning her application, previous work, or anything else.

Sincerely,

Your Signature

Hellen John

Sample recommendation letter for job application by the co-worker

Arnold Trump
Digital Marketing Specialist
A-z tech
10 East St.
GoodTime, CA 10203
918-100-2000
trump.arnold@aztech.com

July 13, 20…

Richard Steven
Managing Director
ABC Softwares Inc.
24 Hours Street
East town, CA 10203

Dear Mr. Kaine

Taylor Smith is someone I am excited to recommend for the position of Senior Online Marketing Specialist at ABC Software.  I had the privilege of working on the marketing team at A-Z Tech for four years with Taylor. Taylor was always a valuable component of our team, and his professionalism and outstanding personal attributes have always impressed me.

Taylor’s great analytical skills and deep understanding of top SEO tactics were on display all the time as an Online Marketing Specialist. His profound knowledge of the nuances of Google Analytics and content optimization, in particular, helped him to cut the bounce rate on our most important pages by an average of 27%.  Through his excellent knowledge of keyword research he also constantly created high-quality material that was well-ranked for all of our target keywords.

Taylor has one of the best personalities I’ve ever had the pleasure of working with, in addition to his remarkable list of professional accomplishments. He is a fun-loving, sociable individual who constantly greets everyone with a smile and a kind greeting. There isn’t a single person in our organization who doesn’t remember him favorably.

I absolutely recommend Taylor for this role. I am convinced he will make an important asset to your team. If you have any queries about his character or previous work, please do not hesitate to contact me.

Sincerely,

Your Signature

Arnold Trump

Sample recommendation letter for job application by the friend

Agnes Michael
10 East St.
GoodTime, CA 10203
918-100-2000
trump.arnold@aztech.com

June 17, 20…

Hall John
Managing Director
ABC Hotels.
24 Hours Street
East town, CA 10203

I’m thrilled to recommend Kate Calvin, a close personal friend, for the available wait staff position at the ABC Hotel in California. Kate is someone I’ve known for 11 years and can honestly say is a person of perfect character.

Kate’s great politeness and interpersonal abilities have always amazed me since the first time we met. I recall one incident in particular when she unintentionally bumped into an enraged man who began hurling curses at her. With a kind smile and a sincere apology, she used her outstanding ability to remain calm in the midst of conflict to settle the situation.

More significantly, Kate’s selfless, kind, and warm-hearted nature astounds everyone who comes into contact with her. Bianca always happily signs up whenever there is a need for volunteers in our area, eager to serve in any way she can.

It is a true honor and privilege to be Kate’s friend, and I heartily endorse her for this role. I can promise you that her dedication to her professional job and excellent moral standards are unquestionable. I am confident that she will be an excellent asset to the team. If you have any questions, please do not hesitate to contact me.

Sincerely,

Your Signature

Agnes Michael

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.