Joining letter after medical leave 2023 (guide + free samples)

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This post covers everything you need to know about joining letter after medical leave.

Taking time off for health reasons can be a difficult and stressful experience, but it is also an opportunity to focus on getting well and returning to good health.

As you prepare to return to work, there are a few key things to keep in mind, such as drafting a professional joining letter and communicating with your employer about your return.

To help you professionally handle that here I will guide you on

  • What is a joining letter after medical leave?
  • Why do you need a joining letter after medical leave?
  • How to write an effective joining letter after medical leave
  • Joining letter after medical leave template
  • joining letter after medical leave sample
  • etc.

Let’s get started

What is a joining letter after medical leave?

A joining letter after medical leave is a brief statement of facts written by an employee who has taken a leave of absence due to medical reasons to inform the employer that he is returning to work and confirm the date on which he is expected to resume his duties.

Why do you need a joining letter after medical leave?

As an employee you may need to submit a joining letter after your medical leave for the following reasons;

  • The letter serves as official documentation that you are returning to work and confirms the date you are expected to resume your duties, any restrictions or accommodations that have been put in place to support your recovery, and any other relevant details about your return.
  • A joining letter serves as an official statement that you have fully recovered from your illness or injury and are fit to return to work.
  • It provides your employer with the information they need to ensure a smooth transition back to work and to help them plan and make the necessary arrangements to accommodate your return.

How to write an effective joining letter after medical leave

 A joining letter after medical leave is written in business letter format. Begin your letter with your address and contact information, followed by a date and the address of the employer, and state that you are writing to inform that you are about to return to work and confirm the date on which you are expected to resume your duties. Finish with “Sincerely,” followed by your name and signature.

REMEMBER! The purpose of your joining letter after medical leave is to notify your boss of when you will return to work.

So, in order to write an effective joining letter, do the following;

  • Provide your name, address, contact information, and job title.
  • Include the date of the letter
  • Include the employer’s address
  • Begin the letter by stating the purpose, which is to inform your employer that you are returning to work on a specific date and that you are fit to resume your duties.
  • Provide a brief summary of your current medical condition
  • Include the specific date on which you will be returning to work.
  • If you have any restrictions or accommodations that need to be made in order for you to return to work, such as modified hours, specific duties, or a phased return, make sure to mention them in your letter.
  • Attach necessary documentation for easy reference- like a medical clearance letter from your Doctor.
  • Express your gratitude to your employer and colleagues for their support during your leave, and let them know you are looking forward to coming back and contributing to the team again.
  • Be straightforward
  • Maintain a professional tone
  • Be honest

Joining letter after medical leave template

[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State ZIP Code]

Dear [Employer’s Name],

I am writing to inform you that I will be returning to work at [Company Name] on [Date of Return]. I have been on medical leave due to [brief summary of medical condition]. I have taken the necessary steps to recover, and I am now fit to return to work.

As per the doctor’s advice, [mention any restrictions or accommodations you have been advised with]. I would like to express my gratitude to you and my colleagues for the support they have provided me during this difficult time.

I am looking forward to coming back and contributing to the team again. Please let me know if there are any arrangements that need to be made prior to my return.

Thank you for your understanding and support.

Sincerely,

[Your Name]

Joining letter after medical leave sample

Jane Kim
123 Main Street
New York, NY 10001
jane.kim@email.com
(555) 555-5555

May 21, 20…

Harry Miller
Head of HR Department
ABC Technology
456 Park Avenue
New York, NY 10022

Dear Mr. Miller,

I am writing to inform you that I will be returning to work at ABC Technology on June 22, 20… 30 days from the date of this letter. I have been on maternity leave for the past 3 months, to welcome my new baby and to take care of my physical and emotional well-being.

I understand that my return may require some adjustments to be made, but I would be happy to work out any arrangements that will help ensure a smooth transition back to work, such as a flexible schedule or remote work. I will also be available to meet with you and other members of the management team to discuss any concerns or needs that may arise during my return.

I would like to express my gratitude to you and my colleagues for their support during my maternity leave. I am excited to be returning to work and am looking forward to getting back to my colleagues and contributing to the team again.

Please let me know if there are any arrangements that need to be made prior to my return, and I will be happy to comply. Thank you for your understanding and support.

Sincerely,

Jane Kim

Joining letter after medical leave pdf

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.