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Extended warranty cancellation letter 2024
An extended warranty cancellation letter is a written document that you send to a warranty provider or a product retailer to formally request the cancellation of an extended warranty agreement.
Extended warranties are additional protection plans that consumers can purchase to cover the repair or replacement costs of a product beyond the manufacturer’s warranty period.
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Reasons to cancel an extended warranty
Consumers may decide to cancel an extended warranty for various reasons, such as finding the coverage unnecessary, realizing they already have sufficient protection, or simply wanting to save on costs.
Why do you need an extended warranty cancellation letter?
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The cancellation letter serves as an official request to terminate the extended warranty and may include details such as the warranty contract number, the reasons for cancellation, and any supporting documentation required by the warranty provider.
Writing a clear and concise extended warranty cancellation letter is essential to ensure that the cancellation process is properly initiated, and any applicable refunds are processed promptly.
It’s advisable to keep a copy of the letter for your records and to send it via a method that provides proof of delivery, such as certified mail or email with a read receipt, to maintain a record of the communication.
Extended warranty cancellation letter (template)
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Extended Warranty Provider’s Name]
[Extended Warranty Provider’s Address]
[City, State, ZIP Code]
Subject: Extended Warranty Cancellation Request – Contract No: [Your Warranty Contract Number]
Dear [Extended Warranty Provider’s Name],
I am writing to formally request the cancellation of the extended warranty associated with my [Product Make and Model] under the contract number [Your Warranty Contract Number]. I appreciate the coverage your warranty has provided, but after careful consideration, I have decided to cancel the extended warranty for the following reasons:
- [Specify the reasons for cancellation – e.g., found alternative coverage, no longer own the product, financial considerations, etc.]
- [Additional reasons, if applicable]
To facilitate the cancellation process, I have enclosed the necessary documents and information required for your records:
- Proof of Purchase: [Attach a copy of your original purchase receipt or invoice]
- Extended Warranty Contract: [Include a copy of the extended warranty contract or policy]
I kindly request that you process this cancellation request at your earliest convenience and provide written confirmation of the cancellation. Additionally, I would appreciate clarification on any steps or procedures I need to follow to complete the cancellation successfully.
Please ensure that any applicable refund is processed promptly, as per the terms and conditions outlined in the extended warranty agreement.
If you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I look forward to a swift resolution of this matter.
Thank you for your prompt attention to this request. I appreciate your understanding and cooperation.
Sincerely,
[Your Full Name]
[Your Signature – if sending a physical letter]
Extended warranty cancellation letter pdf
Extended warranty cancellation letter sample
[Extended Warranty Provider’s Name]
[Extended Warranty Provider’s Address]
[City, State, ZIP Code]
Subject: Extended Warranty Cancellation Request – Contract No: ABC123456789
Dear [Extended Warranty Provider’s Name],
I am writing to formally request the cancellation of the extended warranty associated with my Samsung 65-inch Smart TV under contract number ABC123456789. I appreciate the coverage your warranty has provided, but after careful consideration, I have decided to cancel the extended warranty for the following reasons:
I have recently purchased a comprehensive home insurance policy that already covers accidental damage and product malfunctions for electronics, making the extended warranty redundant.
Given the reliable track record of the Samsung brand and the TV’s trouble-free performance, I feel confident in relying on the manufacturer’s warranty for any future issues.
To facilitate the cancellation process, I have enclosed the necessary documents and information required for your records:
- Proof of Purchase: [Attach a copy of your original purchase receipt or invoice]
- Extended Warranty Contract: [Include a copy of the extended warranty contract or policy]
I kindly request that you process this cancellation request at your earliest convenience and provide written confirmation of the cancellation. Additionally, I would appreciate clarification on any steps or procedures I need to follow to complete the cancellation successfully.
Please ensure that any applicable refund is processed promptly, as per the terms and conditions outlined in the extended warranty agreement.
If you have any questions or require further information, please do not hesitate to contact me at (555) 123-4567 or [YourEmail@example.com]. I look forward to a swift resolution of this matter.
Thank you for your prompt attention to this request. I appreciate your understanding and cooperation.
Sincerely,
[Your Full Name]
[Your Signature – if sending a physical letter]
