Employment verification letter for immigration 2023 (guide + free samples)

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This post covers everything you need to know about employment verification letter for immigration.

An employment verification letter for immigration is a crucial document that verifies an individual’s employment status and income.

It is often required by government agencies, such as the United States Citizenship and Immigration Services (USCIS), as part of the immigration process.

Here you will learn;

  • What is an employment verification letter for immigration?
  • Why do you need an employment verification letter for immigration?
  • When do you need an employment verification letter for immigration?
  • How to write an effective employment verification letter for immigration
  • Employment verification letter for immigration samples
  • etc.

let’s get started

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What is an employment verification letter for immigration?

An employment verification letter for immigration is a brief statement of facts written by an employer to verify his employee’s current employment status and income as part of an employee’s immigration process particularly when an employee is seeking to obtain a visa, permanent residency, waiver, etc.

When do you need an employment verification letter for immigration?

An employment verification letter for immigration may be required in several situations related to the immigration process. Some examples of when this letter may be needed include:

  • When applying for a work visa: Some types of work visas, such as the H-1B visa for skilled workers, require an individual to have a job offer from a U.S. employer. The employer may be asked to provide an employment verification letter as part of the visa application process.
  • When applying for an extension of stay or lawful permanent residence from within the United States, you or your petitioning sponsor may need to provide evidence of current income or continued employment to satisfy US Citizenship and Immigration Services (USCIS) that you meet the requisite requirements for either nonimmigrant or immigrant status.
  • When applying for permanent residency: Some individuals may apply for permanent residency through their employment. In such cases, an employment verification letter may be required as part of the application process to demonstrate that the individual has a stable and lawful source of income.
  • When applying for a Green Card: An employment verification letter can also be required in this case, as proof of income is often one of the necessary requirements for obtaining a Green Card.
  • When adjusting status: This situation would be for people that are already in the United States but want to change their immigration status. In this scenario, an employment verification letter may be needed to show that the individual has a lawful source of income.
  • An employment verification letter may also be required as part of the process when applying for a waiver of certain grounds of inadmissibility. The specific requirements and the need for the letter would depend on the type of waiver being applied for, and the circumstances of the individual’s case.

Why do you need an employment verification letter for immigration?

It is important to note that USCIS officers use forms such as Form I-864, Affidavit of Support, and Form I-134, Declaration of Financial Support, to determine if an individual has sufficient income to support an immigrant or visitor.

But that does not render an employment verification letter for immigration unnecessary.

Here is why

An employment verification letter for immigration provides wide room to customize and demonstrate your financial situation by providing further details regarding the amount of money you have and the ongoing flow of cash. These two are essential because they frequently indicate your suitability for a certain immigration process.

In addition to that, an employment verification letter for immigration is essentially intended to verify that you have adequate financial support and are unlikely to become a public charge in the United States, or that you meet specific job role requirements for an employment-based visa.

It typically demonstrates the nature of the job role and salary, as well as any other information relevant to your immigration application.

This could include whether the position is full-time or part-time, as well as whether it is permanent or temporary.

It may also include, where applicable, the skills, experience, and qualifications required to perform that role.

How to write an employment verification letter for immigration

An employment verification letter for immigration is written in business letter format. Begin your letter with your address and contact information, followed by a date and the address of the recipient, and state that you are writing to verify a person’s employment status and income. Finish with “Sincerely,” followed by your name and signature.

REMEMBER! the purpose of an employment verification letter for immigration is to provide the details regarding the individual employment status and income to support his/her immigration procedure.

So, in order to write an effective employment verification letter for immigration, do the following;

  • Provide your name, address, and contact information
  • Use a professional letterhead
  • Include the date of the letter
  • Include the recipient’s address
  • Include the employee’s name, job title, and current salary
  • Provide employment dates
  • Provide the employee’s work status, for example, whether full-time or part-time
  • Indicate whether the job is permanent or temporary.
  • Attach documents, records, or other income-proof documentation for easy reference.
  • Maintain a professional tone
  • Be specific
  • Be honest

The contents of an employment verification letter will be heavily influenced by the type of immigration application and what needs to be demonstrated, such as proof of a specific employment requirement and/or proof of financial means or financial support.

Based on the requirements to be met, each letter will be unique. In all cases, however, the letter should be printed on the company letterhead to appear official. It should also include enough detail to satisfy the requirements that it is intended to demonstrate.

Employment verification letter for immigration sample

LETTERHEAD

DATE

To Whom It May Concern,

This letter is to confirm that Ms. Mary Johnson is currently employed by ABC Corporation as a Senior Software Engineer. Ms. Johnson started working part-time with us on January 1st, 20… and currently earns $100,000 per year. Ms. Johnson holds a vital role in our company’s software development division and she is responsible for designing and developing new software systems, as well as leading a team of junior engineers.

ABC Corporation is a medium-sized company that specializes in software development and consulting services. We have been in business for 10 years and currently employ 50 people.

Ms. Johnson holds a valid work permit and all her work documents are in order. She is a dedicated employee and an asset to our company.

Please let us know if you require any additional information.

Sincerely,

[Your name]
Human Resources Manager
ABC Corporation

Employment verification letter for immigration pdf

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.