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EIN cancellation letter 2024 (guide & sample)

I know you are here because you want a sample EIN cancellation letter to edit and send to the IRS quickly.

The IRS stated clearly that they can’t cancel the Employer Identification Number (EIN) assigned to your business for you.

To cancel your EIN and close your IRS business account, you need to send the IRS a letter that includes:

  • The complete legal name of the business
  • The business EIN
  • The business address
  • The reason you wish to close the account
  • attach the copy of the notice of the EIN assignment from the IRS (this is the notice, they sent you when they assigned your EIN)

That was just an overview,

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Here I will give you a sample letter and answer all FAQs regarding the EIN cancellation letter.

Let’s get started

See also: 50+ cancellation letter templates

EIN cancellation letter

[Your Company Letterhead]
ABC Corporation
123 Main Street
Anytown, USA 12345
[City, State, ZIP Code]

Internal Revenue Service
Cincinnati, OH 45999

Subject: Employer Identification Number (EIN) Cancellation Request

I am writing to formally request the cancellation of the Employer Identification Number (EIN) assigned to ABC Corporation, effective [proposed cancellation date]. The details of the company are as follows:

Legal Name of Business: ABC Corporation
EIN: 12-3456789
Address: 123 Main Street
City, State, ZIP Code: Anytown, USA 12345

Please find below the reasons for the cancellation of the EIN:

  1. Business Closure: ABC Corporation ceased its operations as of [closure date], resulting in the closure of the business.
  2. No Employees: The company no longer has employees, and there are no plans to hire employees in the future.
  3. Other Relevant Information: All outstanding tax obligations have been settled, and there are no pending legal matters associated with ABC Corporation.

Attached to this letter, you will find supporting documents, including a copy of the final business tax return for the fiscal year ending [date], documentation of the business closure, and a copy of the notice of the EIN assignment.

Please confirm the receipt of this letter and inform us of any additional documentation or steps required to complete the EIN cancellation process. We appreciate your prompt attention to this matter.

If you have any questions or require further information, please do not hesitate to contact me at [Your Contact Information].

Thank you for your cooperation.


John Doe
CEO, ABC Corporation
Phone: (555) 123-4567

EIN cancellation letter pdf

FAQs bout EIN cancellation letter

Why do I need to cancel my EIN?

The EIN cancellation is necessary if your business has closed, has no employees, or if there’s a change in business structure that renders the EIN obsolete.

What information should be included in an EIN cancellation letter?

The EIN cancellation letter should include the legal name of the business, the EIN, the address, the proposed cancellation date, reasons for cancellation, and supporting documentation.

How do I submit the EIN cancellation request to the IRS?

The letter and supporting documents should be sent to the Internal Revenue Service, Cincinnati, OH 45999. Always check the current IRS guidelines or contact them for the most accurate submission instructions.

Is there a fee for EIN cancellation?

There is no fee for canceling an EIN but for your EIN to be closed, you must file all necessary returns and pay all taxes owed.

Can I cancel my EIN online?

The IRS typically doesn’t allow EIN cancellation online. You need to submit a written request with supporting documentation by mail.

What happens if I don’t cancel my EIN after closing my business?

If you don’t cancel your EIN after closing your business, it may lead to confusion regarding your business’s status. The IRS may still consider your business as active, potentially resulting in tax-related notifications or inquiries.

Isack Kimaro
Isack Kimaro

Isack Kimaro, a lawyer, Creative Writer and self-taught SEO expert has been a prominent author of law-related topics since 2017. Through hard work, dedication, and a relentless pursuit of knowledge, Isack has successfully navigated the legal industry by providing valuable and easy-to-understand legal information to 500,000+ individuals of all levels of understanding.