Donation request letter 2023 (guide + free samples)

This post covers a donation request letter plus free samples

The theme of today’s post is based on an ancient African proverb that states that if you want to go fast, go alone, but if you want to go far, go together.

That’s very true!

How can you quickly raise money for your project, non-profit, or life event?

Ask for donations.

Look!

According to charitable giving statistics from National Philanthropy Trust, Americans gave $484.85 billion in 2021 and the largest source of charitable giving came from individuals, who gave $326.87 billion, representing 67% of total giving.

Those figures show that there are many people willing to contribute millions, if not billions, of dollars to your cause.

The only constraint may be how to persuade them.

You shouldn’t ever worry about that.

Use a key weapon in a fundraiser’s toolbox- A Donation request letter

Here you will learn everything you need to know about that weapon including;

  • What is a Donation request letter?
  • Benefits of Donation request letter
  • How to write an effective Donation request letter
  • Donation request letter template
  • Donation request letter sample
  • etc.

Let’s get started

Related:

What is a Donation request letter?

A Donation request letter is a brief statement of facts written by an individual or organization for the purpose of requesting a contribution from a certain individual or organization.

A donation request letter is one of the best ways to connect with potential donors and request a donation.

For example;

Assume you have an organization that deals with orphanages.

Through a donation request letter, you can explain your mission, vision, main activities, your biggest challenges, etc. to the potential donor and ask for their contribution.

Generally, You can send donation request letters whenever you need a little extra help fundraising for a project or if you need specific resources and supplies for an event, whether you’re a nonprofit organization, a school, or a church.

Benefits of Donation request letter

The following are the benefits of a donation request letter

  1. A donation request letter allows you to formally ask for donations and clearly outline your needs and explain how a donation will benefit your mission.
  2. Donation request letters can strengthen your relationship with potential donors and sponsors and give your fundraising campaign more credibility.
  3. An excellent donation letter is a chance to involve donors and demonstrate the effect they have on your cause.

That is why I called it a key weapon in a fundraiser’s toolbox.

How to write an effective Donation request letter

A Donation request letter is written in a business letter format. Begin your letter with your address and contact information, followed by a date and the potential donor’s address, and state that you are writing to request a donation. Explain the motives behind your request and show how the donation will benefit your cause.

Finish with “Sincerely,” followed by your name and signature.

REMEMBER! The primary goal of your donation request letter is to ask for a donation.

Thus the following is how you can write an effective donation request letter

  • Provide your name/organization, address, and contact information
  • Include the date of the letter
  • Include the potential donor’s name, address, and contact information
  • Introduce yourself or your organization by highlighting your main activity/mission.
  • Highlights your goals or things you want to accomplish
  • Specify the donation you want
  • Explain how the donation will help you (The donor would like to see where her money is going)
  • Provides the method of making a donation (online, by bank, etc.)
  • Make the Letter as Personal as You Can
  • Maintain a professional tone
  • Be honest
  • Express your gratitude and appreciation

other useful tips

  • include extra information like pamphlets or booklets This allows your potential donor to learn more about your organization and determine whether their values align with your cause.
  • Use the captivating stories to connect with a doner
  • Every time you send a donation letter, whether, via email or direct mail, you should collect and store data about its performance.
  • Pick the perfect time to send it

DON’T forget to send a Donation acknowledgment letter after successfully receiving a donation.

Donation request letter template

The following is a general template of a donation request letter that you can use in any form of a donation request.

Your Organization Name
Address
City, State, Zip Code
phone
email
website

or

LETTERHEAD

DATE

[Donor’s Name]
[Donor’s Street Address]
[Donor’s City, State, and Zip Code]

RE: Request for donation

Dear [recepient’s last name]

It is with great enthusiasm, we are writing this letter to humbly request a donation of [describe you donation you want money, supplies, etc.] to support our [specify a thing to be supported eg. a mission to save rare species in the sea, etc.]

At [name of your organization] we strive to [your main activities/mission/ goal etc]

Although we have made great progress toward our mission to [state the mission] as we have recently archived [mention/list your recent achievement] your donation will enable us to accomplish the following.

  • task 1
  • task 2
  • task 3
  • etc

Kindly contact me through [email] or [mobile] if you have any questions. I will be more than happy to share with you additional useful insights on how you can support our vision to [your vision].

Here are the ways you can make your donation

  1. First way
  2. Second ways
  3. etc.

We are grateful for your contribution and look forward to continuing our relationship with you.

Sincerely

[name]
[position]

Donation request letter sample

Dear Mr. Brown

It is with great enthusiasm, we are writing this letter to humbly request a donation of any amount of money to support our mission to rescue and treat injured Zebras for the purpose of promoting a more balanced ecosystem.

At Zebra Care Org we strive to protect the life of the Zebras by making sure they receive better treatment and close supervision whenever they are injured.[see the enclosed booklet for more information]

Although we have made great progress toward our mission to treat Zebras we have archived to successfully treat 56 Zebras from national parks, zoos, and reserves within the Last 6 months.

Your donation will enable us to accomplish the following.

  • Expand our horizons and cover more areas.
  • Handle emergency issues
  • Conducting more patrols
  • Investing in more sophisticated technology to improve our productivity from treating 100 to 500 Zebraz per year.

If you have any inquiries, do get in touch with me at harris@zebracare.com or [555-435-7565]. I would be pleased to provide you with any more helpful information regarding how you may help us achieve our goal of saving zebras’ lives.

To make your donation visit www.zebracare.com/donate

We are grateful for your contribution and look forward to continuing our relationship with you.

Sincerely

Harris Kane, Director
Zebra Care

Donation request letter dpf

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion