Letter From Employer To Excuse Employee From Jury Duty (3 Samples +pdf)

An employer jury duty excuse letter is a document written by an employer on behalf of an employee who has been summoned to serve on a jury.

The letter explains to the court or jury duty administrator why the employee cannot fulfill their jury duty obligation.

It typically includes information such as the employee’s name, job position, work responsibilities, and the impact their absence would have on the company’s operations.

The purpose of the letter is to request an exemption or deferment from jury duty for the employee based on legitimate reasons, such as the critical role they play in the company or the potential negative consequences of their absence.

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For those who don’t understand this;

Jury duty is when you are required to serve on a jury for a set amount of time in order to participate in a legal panel in court and to help determine the case’s outcome.

Jury service is one of the most important civic duties you can perform. The protection of rights and liberties in federal courts largely is achieved through the teamwork of a judge and jury.-uscourts

The names of residents who are eligible to serve on juries are drawn at random from a list of the district’s registered voters and drivers.

The district courts each make this choice.

The chosen individuals will then respond to a questionnaire to ascertain their suitability for jury service.

A random selection process is used to choose qualified individuals for jury duty summonses.

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Excuses from Jury Duty
How to write a jury duty excuse letter
Employer Jury duty excuse letter
Sample letter from employer to excuse employee from Jury duty
Jury duty letter from employer template
Letter from employer to excuse an employee from Jury duty pdf
FAQ about employer jury duty excuse letter

Excuses from Jury Duty

The 94 federal district courts each have their own jury selection processes and rules for jury excuses.

On an individual basis, several courts grant exemptions from jury duty to certain demographic groupings or professional categories;

People who are over 70 age
people and have served on a federal jury within the last two years
People who volunteer as firefighters, rescuers, or ambulance crew members
etc.

According to the US Jury law, a juror may also be excused from serving at the time of summons if doing so would cause “undue hardship or extreme inconvenience.”

To do this, the juror must submit a letter to the court clerk outlining the difficulty and asking for an excuse.

Juror excuses are granted at the court’s discretion and are not subject to review or appeal to Congress or any other body.

There is a moment when your employee is qualified and required to serve as a jury while at the same time, he/she has a vital duty to work on.

As a result, you decide to write a formal letter to excuse him/her from jury duty.

The hardest part is you can only excuse your employee from jury duty only under special circumstances.

To simplify the hardest part, here I will share with you sample letters from employers to excuse employees from Jury duty to help you learn how to write a perfect professional letter to exclude your employee from jury duty.

Let’s get started

How to write a jury duty excuse letter

Here’s a step-by-step guide on how to write a jury duty excuse letter for your employee

Step 1: Use your company’s official letterhead.

Start the letter by using your company’s official letterhead, which typically includes the company’s name, logo, and address.

This adds a professional touch to the letter.

Step 2: Include the date.

Write the current date below the letterhead.

This helps establish the timeline and ensures the letter is up to date.

Step 3: Address the recipient.

Address the letter to the appropriate recipient, such as the court or jury duty administrator.

Include their name, position, and the name of the court or jury duty administration office.

Also, provide the full address of the recipient.

Step 4: Begin with a formal salutation.

Use a proper salutation to greet the recipient. For instance, you can use “Dear [Recipient’s Name],”.

Step 5: State the purpose of the letter.

In the opening paragraph, clearly state the purpose of the letter, which is to request an excuse from jury duty for your employee.

Be concise and to the point.

Step 6: Provide employee information.

In the next paragraph, introduce the employee who has been summoned for jury duty.

Mention their full name and position within the company.

This helps establish their importance and relevance to the organization.

Step 7: Explain the employee’s role and responsibilities.

Describe the employee’s role and responsibilities in detail.

Explain the critical tasks they perform, any ongoing projects they are involved in, and their level of expertise.

This helps demonstrate the impact their absence would have on the company’s operations.

Step 8: Request exemption or deferment.

Clearly state your request for the employee to be excused from jury duty or to have their service deferred to a more suitable time.

Emphasize the potential disruption their absence would cause to the company and its ability to fulfill its obligations.

Step 9: Offer additional support or information.

Express your willingness to provide any additional documentation or information required to support your request.

Assure the recipient that you are available for further communication and assistance if needed.

Step 10: Provide your contact details.

Include your full name, position, company name, address, phone number, and email address at the end of the letter.

This allows the recipient to reach out to you easily for any further inquiries.

Step 11: End with a polite closing.

Use a professional closing, such as “Thank you for your understanding and consideration of our request” or “We appreciate your attention to this matter.”

Step 12: Sign the letter.

End the letter with your handwritten signature above your typed name and position.

Remember to proofread the letter for any errors or typos before sending it.

Employer Jury duty excuse letter

The following is a sample jury duty excuse letter from the employer to excuse an employee from Jury duty that is suitable for any job, the only thing to consider is the reasons for the excuse.

This sample is focusing on financial hardship as a primary reason

LETTERHEAD

01/01/2030

United States District Court
Southern District of Florida
C. Clyde Atkins U.S Courthouse
301 North Miami Avenue
Miami, FL 33128
(305) 523-5100

Re: Request John Smith, Juror No. 712343 to be excused from jury duty

We are writing this letter on behalf of John Smith, our employee, Senior credit analyst, who has been summoned to paper before your court to serve as a jury on 10/01/2030 at 8:00 am.

The purpose of this letter is to humbly request your honorable court to excuse John Smith from jury duty due to the following reasons

He is dealing with a very complex and profitable overdraft facility deal that no one can do it properly because he is the only expert in our institution and if this deal is not well conducted it will have a very negative impact both financially and on our institution’s reputation.
Our leave policy does not include compensation for jury duty leave, this will. John Smith has clearly declared to us that the loss of wages will cause him and his family financial hardship.

On his behalf, we respectfully urge that he be excused from jury duty. We appreciate your consideration of our unusual circumstances.

We’ll be waiting for your response to our request.

Please contact me at 198-233-3333 if you have any questions or if we need to supply any additional information.

Sincerely

Bob Lazio

Managing Director

Sample letter from employer to excuse employee from Jury duty

This sample letter from the employer to excuse an employee from Jury duty that is suitable for an essential service job for example Doctor, police, firefighter, etc.

LETTERHEAD

01/01/2030

United States District Court
Southern District of Florida
C. Clyde Atkins U.S Courthouse
301 North Miami Avenue
Miami, FL 33128
(305) 523-5100

Re: Request Hellen Michael, Juror No. 712300 to be excused from jury duty

We are Hellen Michael’s employer, and she has received a summons from your Honorable court dated 01/01/2030, ordering her to appear for jury service on 11/01/2030 at 8:00 a.m.

Due to the corona pandemic, her presence is essential throughout the weekdays in our Hospital so that she can attend to all emergencies and take care of a big number of patients. Our hospital only has a few doctors, so if she goes to jury duty, we won’t be able to handle the enormous number of Corona patients.

We’ve talked about it extensively with her. We recognize the value and necessity of jury duty. However, she informed us that he would like to be excused from jury duty due to the pandemic.

We kindly ask that he be exempted from jury duty on her behalf. We appreciate your consideration of our unusual circumstances. We’ll be waiting for your response to our request.

Please contact me at 198-111-1111 if you have any questions or if we need to supply any additional information.

Sincerely

Dr. John Cashmere

Jury duty letter from employer template

The following is a template of a letter from an employer to excuse an employee from Jury duty.

This template is suitable to use in any circumstance.

You just fill in the blanks.

LETTERHEAD

DATE

To [court address]

Dear [last name of the addressee if known]

Re: Request [name of the employer], [juroor number] to be excused from jury duty

We are writing this letter on behalf of [name of the employee], our employee, Senior credit analyst, who has been summoned to paper before your court to serve as jury on [date and time to appear]

The purpose of this letter is to humbly request your honorable court to excuse John Smith from jury duty due to the following reasons

first reason
second reason
third reason
etc.

We sincerely request that he be excused from jury duty on his/her behalf. We appreciate your taking the time to consider our unique circumstances. We’ll be looking forward to hearing back from you on our request.

If you have any queries or if we need to provide any extra information, please contact me at [mobile]

Sincerely

Sign:

[Your name]

[Your position]

Letter from employer to excuse an employee from Jury duty pdf

jury duty excuse letter Download

FAQ about employer jury duty excuse letter

When should I write an employer jury duty excuse letter?

You should write an employer jury duty excuse letter as soon as your employee receives a jury duty summons and informs you about it. It’s best to submit the letter in a timely manner to allow the court or jury duty administrator to consider your request before the scheduled jury duty date.

Are employer jury duty excuse letters always successful?

The success of an employer jury duty excuse letter depends on the jurisdiction and the court’s discretion. While legitimate reasons for exemption or deferment are considered, there is no guarantee that the request will be granted. The court ultimately has the authority to decide whether to excuse the employee from jury duty or not.

Can an employee be penalized for requesting to be excused from jury duty?

No, employees should not be penalized for requesting to be excused from jury duty. Serving on a jury is a civic duty, but employers should recognize the importance of their employees’ roles within the company and the potential impact their absence may have on operations.

Letter from employer to excuse employee from Jury duty (3 samples +pdf)

Excuses from Jury Duty

How to write a jury duty excuse letter