Outstanding payment request letter [free templates]

An outstanding payment request letter is a written message asking someone to pay money they owe you. It’s a way to remind them about an unpaid bill, invoice, or debt and to politely request that they fulfill their financial obligation.

The letter typically includes details about the amount owed, the reason for the payment, any due dates, and instructions for how to make the payment.

It serves as a formal reminder and communication to resolve the unpaid balance.

I have a full guide that teaches how to write an effective payment request letter. If you are interested, you can read that guide here

Today i will only share with you several examples of outstanding payment request letter.

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Outstanding payment request letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Outstanding Payment Reminder

Dear [Recipient’s Name],

I am writing to bring to your attention an unpaid balance on Invoice #12345, dated [Invoice Date]. As of today, the outstanding amount of $500 for [Product/Service Description] remains unpaid.

We greatly value your business and the opportunity to serve your needs. We understand that sometimes oversights can occur, and we want to ensure that this matter is resolved in a timely and amicable manner.

For your convenience, I have included the payment details below:

Invoice Number: 12345
Invoice Date: [Invoice Date]
Due Amount: $500

Payment Instructions:
Bank Name: [Your Bank Name]
Account Name: [Your Company Name]
Account Number: [Your Account Number]
Routing Number: [Your Routing Number]
Please include “Invoice #12345” as the reference for the payment.

If you have already processed the payment or have any questions regarding this invoice, please feel free to contact me at [Your Phone Number] or [Your Email Address]. Alternatively, you can visit our website at [Your Website URL] and navigate to the “Contact Us” section.

We kindly request that you settle this outstanding amount at your earliest convenience. Your prompt attention to this matter is greatly appreciated and will help us maintain a smooth and productive business relationship.

Thank you for your time, and we look forward to your timely response.

Sincerely,

[Your Name]
[Your Title]
[Your Company Name]

Outstanding payment request letter to customer

[Customer’s Name]
[Customer’s Address]
[City, State, Zip Code]

Subject: Reminder of Outstanding Payment

Dear [Customer’s Name],

We value your business and would like to express our gratitude for your continued support. However, I would like to bring to your attention an outstanding payment on your account.

Invoice Number: [Invoice Number]
Invoice Date: [Invoice Date]
Due Amount: [Due Amount]

As of [Today’s Date], the above-mentioned invoice remains unpaid. We kindly request your immediate attention to settle this outstanding balance. Your prompt payment will help us maintain the quality of service you expect from us.

To make the payment, please follow the steps below:

1. Online Payment: Visit our website at [Website URL] and log in to your account to make a secure online payment.
2. Bank Transfer: You can initiate a bank transfer to the following account:
   Bank Name: [Bank Name]
   Account Name: [Account Name]
   Account Number: [Account Number]
   Routing Number: [Routing Number]
   Please mention the invoice number as the payment reference.
3. Check Payment: If you prefer to send a check, please make it payable to [Your Company’s Name] and mail it to the address mentioned above.

We kindly request you to settle the outstanding amount by [Due Date] to avoid any inconvenience or late fees. If you have already made the payment, please accept our apologies for any confusion, and we appreciate your attention to this matter.

If you have any questions or require assistance, please do not hesitate to contact our accounts department at [Accounts Department Phone Number] or [Accounts Department Email Address].

Thank you for your prompt attention to this matter. We look forward to your continued partnership.

Sincerely,

[Your Name]
[Your Title]
[Your Contact Information]

Outstanding payment request letter to company

[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Outstanding Payment Request – Invoice #[Invoice Number]

Dear [Recipient’s Name],

I am writing to address an important matter regarding an outstanding payment for services rendered by [Your Company Name]. As per our records, Invoice #[Invoice Number] dated [Invoice Date] in the amount of [Total Amount] remains unpaid.

We understand that there may have been circumstances causing a delay in the payment. However, it has been [Number of Days] since the invoice was due, and we kindly request your immediate attention to settle this outstanding balance. The services provided to your esteemed company were crucial for [Brief Description of Services Provided], and we believe in maintaining transparent and respectful business relationships.

Please find attached a copy of the invoice for your reference.

To facilitate the payment process, you can choose from the following options:

1. Online Payment: Visit our secure online payment portal at [Payment Portal URL] and enter your invoice details to make a payment using your preferred payment method.
2. Bank Transfer: You can make a direct bank transfer to the following account:
   Bank Name: [Bank Name]
   Account Name: [Your Company Name]
   Account Number: [Your Account Number]
   Routing Number: [Routing Number]
   Reference: [Invoice Number]
3. Check Payment: Make the check payable to [Your Company Name] and mail it to [Your Address].

We kindly request you to settle the outstanding amount by [Due Date, typically 7-10 days from the date of the letter] to avoid any inconvenience or late fees. Upon receipt of the payment, we will promptly update our records and provide you with a receipt for your records.

If you have already made the payment or if there are any concerns regarding the invoice, please feel free to contact our accounts department at [Accounts Department Contact Information] or reply to this email.

We greatly value your partnership and hope to continue providing high-quality services to your company. Thank you for your prompt attention to this matter.

Sincerely,

[Your Full Name]
[Your Title]
[Your Company Name]
[Your Email Address]
[Your Phone Number]

Enclosures: Invoice #[Invoice Number]

Read also:

• Rent payment request letter
• Contractor payment request letter
• final payment request letter