Letter for promotion request 2023 (guide + free samples)

This post covers a letter for promotion request.

Asking for a promotion can be scary even if you strongly believe that you deserve it.

But there is a better way to do that.

Write your boss a formal letter for a promotion request.

The good news is new data from LinkedIn shows that promotions among professional workers in the U.S. shot up 9 percent in 2021 from the previous year’s abnormally depressed levels and was 0.9 percent above 2019 levels (source)

Requesting a promotion by writing a letter can be a less personal and more professional strategy.

Your chances of being given a promotion may rise if your letter is well-written and sent on time.

To help you handle that, here I will guide you through;

  • What is a letter for promotion request?
  • Why do you need to write a letter for promotion request
  • Things to consider before asking for a promotion
  • How to write an effective letter for promotion request?
  • Letter to increase the salary sample
  • etc.

Let’s get started

Related:

What is a letter for promotion request?

A letter for promotion request is a brief statement of facts written by an employee to an employer for the purpose of asking for a promotion from a lower to a higher position.

In this letter, you should emphasize your contributions to the organization, demonstrate your potential for the higher position, and establish yourself as a suitable candidate.

Why do you need to write a letter for promotion request?

The following is why you need to write a letter for promotion request

  • If your promotion request is rejected, a letter serves as a record of it so that it can be referenced again in the future.
  • Through a formal letter, your request will be treated more seriously by your boss
  • You can avoid stumbling over your words in person by making your request in writing.
  • Making the request in writing may also be more convenient and pleasant than speaking with your supervisor face-to-face about the promotion
  • A letter may act as evidence that you have requested a raise.

Things to consider before asking for a promotion

Here I’m going to share with you things that will determine the fate of your letter for promotion request.

The following are the things to consider before asking for a promotion

Timing

Before sending a letter requesting a promotion, make sure the time is right.

For instance, if you are aware of the expanding economy, your manager is satisfied with your work, and you have held the current position for a sufficient amount of time.

When it comes to time, it’s also beneficial to ask for a raise immediately after successfully completing a key project or assignment.

If there have been recent layoffs or financial issues at the company, now may not be the best time to request a promotion.

It can be better to wait before requesting a promotion or raise if your boss is about to go on a crucial business trip or if something urgent is happening.

Justification

Simply stating that you want a promotion because you believe you deserve one is insufficient. Your employer would need proof, of course.

Before addressing your boss, compile a list of reasons why you should be given the promotion you’re asking for.

Use numbers to describe your successes since they are persuasive. Examples include cash saved, revenue made, services enhanced, and extra obligations taken.

Just as you did in your cover letter when you applied for the position, your request should take into account the value you bring to the work, goals you’ve accomplished or exceeded, outcomes you’ve produced, and industry averages based on your current job position and years of experience.

It is easier to get over anxiety when you are prepared to answer difficult questions about why you deserve a promotion.

Your accomplishment

Make a list of your current position’s successes by thinking back on your time with the organization, paying particular attention to those that might have improved the organization.

You could want to mention in the letter any awards or recognition you’ve received from the company.

Be very thorough when describing these accomplishments, and only call attention to the most notable ones.

This will show your employer how important you are to the company and why you deserve a promotion.

Suporting documentations

Gather any documentation you think will support your request.

If you have received advanced training or certification, for instance, kindly attach the relevant document

Such information might significantly increase your chances of getting the promotion you’re asking for.

How to write an effective letter for promotion request

A letter for promotion request is written in a business letter format. Begin your letter with your address and contact information, followed by a date and the employer’s address, and state that you are writing to request a promotion and provide the justification for your request. Finish with “Sincerely,” followed by your name and signature.

REMEMBER! the primary goal of your letter for promotion request is to ask your boss to promote you.

Thus, do the following to write an effective letter for a promotion request.

  • Provide your name, address, and contact information
  • Include the date of the letter
  • Include the employer’s  name, address, and contact information
  • Instantly say the purpose of your letter (in the opening paragraph)
  • Explain the reasons for your request
  • State the position you request for promotion
  • Clearly express why you deserve the promotion
  • Attach the necessary documentation (don’t forget your Resume)
  • Propose who will take over your position once promoted
  • Make sure to express gratitude to your employer for taking the time to read your letter.
  • Maintain a professional tone
  • Be honest
  • Be polite and respectful.

Letter for promotion request sample

Your Name
Address
City, State, Zip Code
phone
email

DATE

[Employer’s Name]
[Employer’s Street Address]
[Employer’s City, State, and Zip Code]

RE: Request for Promotion

Dear [Employer’s Last Name]

It is with great enthusiasm that I’m humbly writing this letter to request for promotion from [current position] to [position you seek].

[# working years] as an [your position] at [working place] has given me the experience necessary to be ready and equipped to take on new tasks and responsibilities.

I have distinguished myself during the past [#years] by achieving the following

  • Achievement 1
  • Achievement 2
  • Achievement 3
  • etc.

Pro tip: Use data and numbers to explain your achievement eg. I increased the accounts payable system’s efficiency and helped the business save $50,000 annually.

Even while I am proud of the accomplishments I’ve listed above, I am also aware that I work in a team and couldn’t have completed them all on my own. I appreciate your assistance and encouragement during my career as well.

I am aware that the [position you seek] will take up more of my time and necessitate the development of new skills, but I believe I possess the skills and abilities needed to properly carry out the duties of the position.

[list of your skills]

Pro tip: Attach relevant documenation to support your skills eg. Cerificates, letters etc.

Because a prospective promotion will result in the loss of my current position, I will do everything in my control to ensure a smooth transition. Several current employees have directly worked with me and have the potential to take over my job responsibilities, and I would be happy to assist in their training.

I would be very grateful if you consider me for this promotion, and I thank you for your time. I would be happy to schedule an interview at your convenience

Sincerely

Name
Position

Letter for promotion request pdf

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Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion