Letter for changing address 2023 (guide + free 5 samples)

This post covers a letter for changing address

When I was reading leading the field by Earl Nightingale one idea hit me so bad.

Earl said;

Human beings should never be settled. It’s OK for chickens and cows and cats, buts it’s wrong for human beings. People start to die when they become settled. We need to keep things stirred up.

Earl Nightingale

YES, we need to keep things stirred up and there is where we find ourselves changing from one location to another.

Once you do, It’s crucial to remember to inform all of your professional and personal contacts, as well as any institutions you deal with, of your new location.

How do you do that?

Write them a formal letter-letter for changing address.

Here I will take you through;

  • What is a letter for changing address
  • Why do you need a letter for changing address
  • How to write a letter for changing address
  • letter for changing address template
    • letter for changing address to bank
    • letter for changing address to school
    • letter for changing address to customers
    • letter for changing address to post office
  • etc.

Let’s get started

What is a letter for changing address?

A letter for changing the address is a brief statement of facts written by a person to inform federal organizations, business contacts, and personal acquaintances about changing his/her address.

Although it is possible to send this letter soon after moving out, it also works better when sent in advance of the move, and it should be included in your checklist of things you do in preparation for your move.

Why do you need a letter for changing address

The following is why you need a change of address letter for personal moves as well as for business moves

  • Its informs business contacts and personal acquaintances that you are relocating
  • It provides the people and institutions you are dealing with and your updated address.
  • It helps to prevent an interruption in the receipt of mail/notifications because of undeliverable addresses.
  • It shows that you care about your business or personal relationship
  • etc.

How to write a letter for changing address

A letter for changing address is written in a business letter format. Begin your letter with your address and contact information, followed by a date and the recipient’s address, and state that you are writing to inform about the change of your address, providing both old and new addresses and asking the recipient to update them accordingly.

Finish your letter with SINCERELY followed by your name and signature.

REMEMBER the aim of your letter for changing address is to inform the change of your address.

Therefore to write an effective letter for changing address do the following

  • Provide your name/organization, address, and contact information
  • Include the date of the letter
  • Include the recipient’s name, address, and contact information
  • Provide the old address
  • Provide the new address
  • Include reasons for a change of address-optional
  • State the effective date of your new address
  • Ask the recipient to update your address accordingly
  • Be concise and to the point
  • Maintain a professional tone
  • Be honest

Notify the Post Office First

The post office should be your first institution to inform you about your new address

After changing your location provide the USPS with your forwarding address as soon as you can so that any mail intended for your previous address can safely be sent to your new address.

The post office will only forward your mail if you fill out a ‘Change of Address’ form. You can either update it online or in person at your local U.S. Post Office. 

Letter for changing address template

The following is the general format of a letter for changing the address that you may use to inform;

  • Bank
  • school
  • Post office
  • Credit Union
  • Other financial institutions
  • Utility company
  • Credit card companies
  • Cell phone/home phone providers
  • etc

Your Name/organization
Address
City, State, Zip Code
phone
email
website

DATE

[Recipient’s Name/organization]
[Recipient’s Street Address]
[Recipient’s City, State, and Zip Code]

Re: Change of Address

Dear [Recipient’s last name]

This is to inform you that I/We have changed our address effective on [date].

Kindly change the address information in your records and send all future communications to my/our new address.

Old Address:

{Old Street Address}

{City, State, Zip Code}

Our New Address is:

{Your name or business name}

{New Address}

{City, State, Zip Code}

Thanks for your understanding regarding this matter.

Sincerely

[signature]

[Printed name]

Letter for changing address to bank

The following is a sample letter for changing address to the bank.

Your Name/organization
Address
City, State, Zip Code
phone
email
website

DATE

[Branch Manager]
[Bank’s Name]
[Bank’s Street Address]
[Bank’s City, State, and Zip Code]

Re: Change of Address

Dear Branch Manager

This is to inform you know that, as of [DATE], I will be relocating to a new address.

Please update my address in your records and send any correspondence to the new address.

Old Address:

{Old Street Address}

{City, State, Zip Code}

Our New Address is:

{Your name or business name}

{New Address}

{City, State, Zip Code}

Kindly send me confirmation that you have changed my address on your records through [email] or [mobile].

Thanks for your understanding regarding this matter and for updating our new address in your system.

Sincerely

[signature]

[Printed name]

Letter for changing address to customers

BUSINESS LETTERHEAD

DATE

Dear Esteemed Customer:

This is to inform you that we have moved from [old location] to [new location-provide the direction eg. near ABC cinema, opposite FX hall, etc.] since [effective date] due to [reasons for the move]

Our new location provides [why the new location is favorable eg. enough space, big parking lot, accessibility, etc.]

We are not sorry for any inconvenience, instead, we are happy to serve you in a more favorable and exciting environment.

We are OPEN, hope to see you soon!

Best regards

Signature

Name
Manager, Customer Service

Letter for changing address to school

Your Name/organization
Address
City, State, Zip Code
phone
email
website

DATE

[School’s Name]
[School’s Street Address]
[School’s City, State, and Zip Code]

Re: Change of Address

My name is [name], and I’m the biological father/mother of [name of the student] a [class] student at your school.

I’m writing this letter to inform you that we have changed our address from [old address] to [new address] due to [reaosns-optional].

Kindly update our address in your school records and send any correspondence to the new address.

Thanks for your understanding regarding this matter and for updating our new address in your school records.

Sincerely

[signature]

[Printed name]

Isack Kimaro
Isack Kimaro

Editor-in-chief and founder of sherianajamii.com. Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion