Attorney letter of representation (meaning, rationale & sample)

This post covers an Attorney letter of representation.

The Attorney letter of representation is one of the first things you’ll read after engaging an attorney to represent you in your case or Soon after being notified that a legal case has been filed against you.

You might be wondering what is an attorney’s letter of representation? What difference does it make? Does it really matter? and a lot of blah! blah!

Relax Here, I’ll tell you everything you need to know about an attorney letter of representation, with a focus on the following issues:

  • what is an Attorney letter of representation?
  • What does it mean to be represented by a lawyer?
  • Do you need an attorney letter of representation?
  • when does attorney letter of representation be offered
  • What should be included in an Attorney letter of representation?
  • How to write a legal representation letter
  • Attorney letter of representation sample
  • etc

What is an Attorney letter of representation?

An attorney letter of representation is a brief statement of facts written by an attorney you hired to represent you, to the opposing party or his attorney for the purpose of informing them that he is now your legal counsel and has been duly authorized to represent your interests.

Let me explain more how this works

For example;

You have been involved in a car accident and suffered serious injuries (I’m sorry to say this, it is just an example), from there, you think you need to hire a flamboyant lawyer in Town so he can help you get compensated. Soon after signing an engagement letter with your attorney, he will write a legal representation letter (Attorney letter of representation) to the other party or parties involved in the accident as well as their insurance companies, informing them that you are represented by him and he will be responsible to handle correspondence and everything concerning your claim.

What does it mean to be represented by a lawyer?

It means that your lawyer represents or stands in your place under authority recognized by law, to defend your interests.

To be represented by a lawyer does not mean that you have to do nothing and all the burden shifts to your lawyer, nope! Legal representation places duties on both you and the lawyer.

You should supply all pertinent information to the lawyer and keep the lawyer up to date on new information concerning your claim. You should be entirely honest with the lawyer and adhere to the lawyer’s instructions.

On other hand, your lawyer has a number of responsibilities to you.

He must vigorously defend your interests and address your concerns.

He must communicate with you, keeping you up to date on the case’s progress and explaining new possibilities so that you can make reasoned decisions.

Your lawyer must follow your decisions on the representation’s goals. Without your approval, your lawyer may not disclose your correspondence to third parties.

If you are interested in this area, I have a post that covers the duties of lawyers to clients in deep, you may check it here

Do you need an attorney’s letter of representation?

Of course, you do, and in case you don’t, your attorney needs it as far as legal practice is concerned. In this letter, the attorney introduces himself or herself to the party you are suing.

It gives the opposite party the lawyer’s contact information so that they can communicate more easily concerning your claim- request documents or information from the opposite side, ask for meetings, and try to negotiate a settlement.

More crucially, an attorney letter of representation will include your name and a brief explanation of the incident that resulted in the damage or injury for which you intend to file a claim or file a lawsuit.

Further, through an attorney’s letter of representation you will be relieved of the stress of having to chase down the person you are suing because once your attorney sends this letter, the insurance company or whoever you are suing will have to speak with your lawyer rather than you.

As your representative, they have the authority to request documents or information from the opposite side, as well as meetings or conferences to try to reach an agreement. As a client,

When does an attorney letter of representation be offered?

In most cases, a representation letter must be provided as soon as your attorney begins representing you.

Because there is always a risk that you would give information that could jeopardize the case, your attorney should not wait until the adverse party or the insurance company begins to communicate with you.

What should be included in an Attorney letter of representation?

Contents of an Attorney letter of representation may vary according to the nature of the claim and the law firm in house style, but it will typically transmit some crucial pieces of information.

The following information should be included in an Attorney letter of representation;

  • Name of the client
  • Name, address, and number of the law firm
  • The names, and contact information of the lead attorneys or paralegals on the case
  • Date
  • Name and Address  of recipients
  • An explanation of the purpose of the letter
  • What do you want the other party to do
  • Signature

for the personal injury claims, Attorney letter of representation must include

  • Adjuster’s Name and Title
  • Insurance Company Name and address
  • Date of accident
  • Place of accident
  • Insurance claim number
  • Insurance Policy number
  • Name of the insured person
  • Notification that the medical bills and  accident reports will be provided
  • Request to the insurance company to inform the policy limit associated with the insured and any other insurance coverages that could apply.

How to write a legal representation letter

The format of a legal representation letter is that of a business letter. The legal representation letter will be written by the attorney you engage, and it will include information about who is being represented, by whom, and why.

a legal representation letter has the following structure

  • Law firm header
  • Date
  • Recipient address
  • Subject line
  • Salutation
  • [opening paragraph]-The statement that the attorney is your official representative on your case
  • [body paragraphs]- what will the attorney do and what does the recipient suppose to do
  • [closing paragraph] – avenue for further queries
  • name and signature

Attorney letter of representation sample

January 01, 2030

[Adjuster’s Name and Title]
[Insurance Company Name]
[Address – Line 1]
[Address – Line 2]
[City, State, Zip]


Re: Representation letter

Our Client: [name of the client]
Your Insured: [name of Insured]
Date of Accident: [date]
Accident Location: [location]
Policy Number:  [number]
Claim Number: [number]

Dear [Adjuster’s Last Name]

Our firm has been engaged to represent the interests of our client [client name] for injuries he/she suffered in a motor vehicle accident that happened on the above-referenced date and location. All correspondence and communications concerning our client’s claim should be directed to our address.

This letter serves as notification to your company that this claim may result in an uninsured or underinsured motorist claim being filed on our clients’ behalf.

Our client’s medical bills and motor vehicle accident reports will be forwarded to your office as soon as they are available. We will continue to keep you updated on any major treatment improvements.

Please let us know what your insured’s policy limits are, as well as any other insurance coverages that may be applicable. We are curious that this case will result in policy restrictions.

Please do not hesitate to contact us if you have any queries or concerns.


[Law Firm Name]

[attorney’s name]

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Isack Kimaro

Editor-in-chief and founder of Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. Lawyer by profession and blogger by passion.

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