How to write letter for scholarship 2023 (guide +free examples)


This post teaches how to write letter for scholarship application step by step with vivid examples.

A letter is one of the most effective tools you can utilize to help you succeed with your scholarship application.

Because most scholarships are offered on the basis of merit, students who thrive academically, participate in extracurricular activities, and volunteer in the community have the highest chance of winning one.

According to a study conducted by  only 7% of students are likely to receive a scholarship while  Only 1.5% of students will receive a full scholarship.

As a result, writing a scholarship letter is a tremendous responsibility, and writing a flat uninteresting scholarship letter could be the kiss of death.

But don’t worry; this easy-to-follow guide is broken into eight thorough steps that are simple to follow and apply, to show you how to create a great scholarship letter that will get you financial support quickly.

Let’s dive right in

What is a letter for a scholarship?

A letter for a scholarship is a written statement of facts written by a scholarship applicant to express his or her interest in a scholarship, persuade the organization that he or she qualifies for the scholarship, and demonstrate how the education he or she is about to receive will be helpful to achieve personal and professional goals.

The main goal of a letter for a scholarship is to persuade the organization that the applicant is highly qualified for the funding.

It’s a crucial instrument for obtaining financial support.

A letter for a scholarship application is commonly referred to as a motivational letter than a cover letter because a cover letter is commonly used to apply for paid jobs.

I have already covered motivational letters and shared different samples of motivational letters including a motivational letter for a scholarship application, you can read that post here

A letter for a scholarship application must be supported by other documents.

Common documents required to support letter for a scholarship

The following are the most common documents required to support your letter for a scholarship.

  • Filled scholarship application form
  • Proof of address
  • Copy of IDs
  • Copies of academic certificates and transcripts
  • Training/workshop/volunteer certificates
  • Resume
  • Letter of recommendation/reference from a teacher, supervisor, employer, etc.
  • Financial information about parents, including tax returns
  • Medical examination form
  • Reports cards
  • Photo of position badge
  • etc.

NB: Each scholarship may require a different set of supporting documents, I recommend you read and understand the scholarship supporting documents before submitting them.

The Scholarships team may only evaluate claims in applications that are backed up by relevant documentation/evidence, and unfortunately, claims that are not backed up by appropriate documentation/evidence will not be considered.

Supporting Documentation Guide – UNSW Scholarships

What to include in a letter for a scholarship

The following are the must thing to include in your letter for a scholarship to make it stand out.

Your Contact Information

The contact information of the sender appears on every official letter, and the same is true for the scholarship letter.

The sender’s name, street address, phone number, and email address should all be included in a scholarship application letter.

Your contact information is very sensitive in the scholarship applications to avoid miscommunication and to make sure you are hearing back from the organization.

In most organizations, you will be required to submit additional documents to prove your address, for example, a bank statement, utility bill, etc.

Reasons for Applying to the scholarship

The reasons for application are what impress and make the committee genuinely interested in your application.

To take it easy we may say that the reason you are applying for a scholarship is financial needs and career goals.

The hard part is to express those reasons in a manner that capture the interest of the committee.

To win them, demonstrate enthusiasm for the scholarship program as well as a clear knowledge of the benefits you’ll offer to society once you’ve completed your studies.

Don’t stress about it so much, you will see how to do it in the next section

Explain why you’re a good match for the scholarship

The scholarship application letter is an opportunity to highlight your key educational and professional qualities, as well as your objectives for future career advancement, why you would be a good fit for this award, and how you would benefit if chosen.

As far as feasible, provide particular instances to illustrate each of these concepts.

Don’t worry about it; you’ll find out how to do it in the next section.

Call of action

A call to action is the greatest way to conclude your letter for a scholarship.

Tell the committee what you anticipate from them and what you want to do afterward. Do you want to be contacted by the committee? Then all you have to do is say it.

Request a meeting time and give the notification that you have more to talk about.

Don’t worry about it; I’ll show you how to do it in the next part.

What to avoid in a letter for a scholarship

Your weakness

Including your weaknesses in your letter for a scholarship is like adding poison to your own food, you cant survive.

The scholarship letter is an opportunity to demonstrate your key traits, accomplishments, and talents.

This is not the time to discuss your weaknesses. Focus on complementing your abilities with some vivid examples.

Avoid talking about your weakness at all costs. Again, avoid talking about your weakness at all costs.

Informal tone and structure

You might wish to use a more casual tone when appealing to someone’s heart.

That isn’t supposed to happen.

Your letter must be clear, concise, and formal.

You can find yourself including extra information that makes your letter appear sluggish and uninteresting.

It’s a scholarship personal letter, but the details such as height, family tree, and other irrelevant information, on the other hand, should be avoided.

Hide the fact that you seek financial support

You may come to the conclusion that revealing your inability to pay your college costs will come across as desperate. Oops! A scholarship is designed to help students with financial difficulties.

As a result, requesting financial aid is quite likely.

Asking for financial support in a scholarship application letter is quite acceptable, the best practice is to demonstrate how the organization’s financial support will be beneficial to them, you, and the community at large.

How to write letter for scholarship

A letter for a scholarship is written in a professional letter format, beginning with your address, date, and the organization’s address, then explaining your reasons for applying for the scholarship, writing important facts about yourself, and why you are a good fit for the scholarship. Finally, drop a call of action, express gratitude and sign your letter. The following steps will show you how to do it step by step, using vivid examples.

Step One: Provide your address

The first thing on your scholarship letter should be your address.

It should be written in the paper’s upper left corner.

You may use a heading letter to keep things professional.

On your address, write your name, city and ZIP code, phone number, and email address.

for example

Bob Kane
101 Hope Avenue
Stone  town, TX 78000

Step two: Write the date

A scholarship letter must be dated.

Put a date underneath your address.

for example

01 January, 2030

Step three: Write the organization’s address

Indicate the address where the letter will be delivered after the date.

You can get this address from the place where you learned about the scholarship opportunity.

In the organization’s address, the recipient’s name, title, organization name, and address must all be included.

for example

Dr. John Harrison
Chairman, Scholarship committee
University of Texas
101 Campus
Dr. Astustin, TX 78513

Step four: Greetings

Greetings is a conventional means of showing respect to the reader before explaining your issues.

It is the first thing the reader sees, this is one of the most important elements of your letter.

Use the person’s name or status as a salutation instead of Dear/Sir/Madam. For example, Dear Mr. John; if the name is unknown, use the title, such as Dear Manager.

When the reader reads his name in the salutation of your scholarship letter, he’ll believe he’s found something personalized just for him. It’ll feel personal, and he’ll realize that whatever comes next might be exactly what he’s looking for.

for example

Dear Dr. Harrison or Dear Scholarship Committee etc.

Step five: State the purpose of your letter

The first paragraph must catch the reader’s interest.

In this part, you must first explain why you are writing the letter.

This paragraph should be enough to establish that you are a good match for the scholarship.

for example

My name is Bob Kane, and I’m writing this letter to express my interest in a Medical Doctor scholarship at your university. I have a deep desire to serve people, and I hope that my financial constraints will not prohibit me from doing so in my career.

Step six: Write important facts about yourself and why you are a good fit for the scholarship

This is the main body of your letter. It may take 3 to 4 paragraphs. Here you must

  • demonstrate your main educational and professional qualities.
  • explain career goals.
  • State why you would be a good fit for the support.
  • show the benefits when if you were chosen.

NB: Provide specific examples to demonstrate each of these concepts as much as possible.

for example

After my parents died in a plane crash, I grew up in a lower-class family with an Uncle who supported my siblings and me by working three jobs. My Uncle taught me the value of hard work as well as the importance of caring for those who are unable to care for themselves. He also underlined the importance of education in our lives, emphasizing that it allows us to live better life. With his help and my own hard work, I was able to get some of the highest grades in my high school class.

Because my uncle worked long hours, I spent a lot of time caring for my youngest brother, who has cerebral palsy. I think the time I spent caring for him piqued my interest in becoming a doctor. His grins rewarded me for practicing patience and sensitivity. In the future, I hope to make my own patients laugh despite their own health problems.

My natural work ethic and desire to succeed lead me to believe that I would be a good asset to Dell Medical School. I know your school has an excellent medical doctor program, and I believe it would be the ideal place for me to acquire the degree I need to land my dream job while simultaneously contributing to the community. Rest assured that I would make the most of the scholarship opportunity and do everything in my power to please you and my uncle.

Step seven: Drop call of action

A call to action is the best approach to end your scholarship application letter.

Tell the committee what you hope to get out of them and what you plan to do next.

Do you want the committee to contact you? Then it’s only a matter of saying it.

Make a meeting request and convey the impression that you have more to discuss.

for example

I appreciate your taking the time to consider my application, and I eagerly await your response. Please do not hesitate to contact me at if you have any questions about my application.

Step eight: Regards

Here is just a matter of saying thank you.

You may write something like, sincerely, Yours faithfully, Thank you, Best regards, etc, followed by your signature and your name.

for example



Bob Kane

Things to consider after writing a letter for a scholarship

The following are important things to do once you’ve finished writing your letter for a scholarship and before you send it out.

Proof Read

It is vital to proofread your letter for a scholarship because it should not contain any errors in grammar or spelling.

To ensure that you notice all errors, I recommend leaving your letter for 1 to 2 days after the first draft. Then read it aloud one more to catch any mistakes.

You might also ask a friend or family member to proofread it for you.

You can also use a proofreading application like Grammarly to edit and correct all typos in your letter.

Make any necessary corrections and prepare to submit your letter.

Follow the sending instructions

You must deliver the letter you’ve written to the organization you’ve chosen as required.

Check to see if you’ve read and understood all requirements for submitting your letter.

Pay attention to the delivery address, the method of delivery (mail or hand), the deadline, the attachments, and so on.

Wrapping up

Writing a letter for a scholarship is a huge responsibility.

So the following is how you can write a perfect letter for a scholarship application

  • start with your name and address
  • add the date
  • provide organization address
  • greet the reader
  • State the purpose of your letter
  • Write important facts about yourself and why you are a good fit for the scholarship
  • Drop call of action
  • Regards

Tada! your letter for a scholarship is ready to use.

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.