How to write cover letter for job application 2023(guide +examples)

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This post teaches you how to write cover letter for job application (and get hired) step by step with vivid examples.

Your cover letter for a job application is a chance to emphasize your most relevant skills and experiences. Your job application will be enhanced by an effective cover letter, which will raise your chances of getting an interview.

I know writing an effective cover letter for a job application might not be easy for everyone.

But don’t worry, that’s this easy-to-follow guide is divided into eight comprehensive steps that are easy to follow and apply to teach you how to write a cover letter for a job application.

From formatting your address to finally closing your letter.

Now let’s get started

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What is a cover letter for a job application?

A cover letter for a job application is a written statement of facts written by a person applying for a job to provide additional information about the qualifications, skills, and experience to an employer to show that he/she is a qualified candidate for the job.

Your cover letter for a job application should explain what post you’re applying for, why you’re a good fit for the post, why you should be interviewed, and how you’ll follow up.

An excellent cover letter can pique the interest of the HR manager and persuade them to examine your resume.

What to include in cover letter for job application

The following are the important things to include in your cover letter for a job application to make it effective.

  • Your full name
  • Your address
  • Your contact information
  • The statement which shows why you are writing the letter
  • The employer’s name and address
  • The specific job you’re applying
  • Your relevant qualifications
  • Your competence and skills for the role
  • Thank you
  • Follow up details

Things to consider before writing your cover letter for a job application

Before rushing to write your cover letter for a job application and meet the deadline, consider the following

Understood the job advertisement

Make sure you have read and understood the job advertisement. Pay attention to the minimum qualifications, added advantages, skills required, how to apply, and the deadline to apply.

Note all the vital instructions provided in the job advertisement and get ready to meet them.

You may learn more about how to read and understand the job advertisement from Purdue University here

Do a research

conduct a thorough research about the hiring institution. While thoroughly reading the job description is necessary, it is often insufficient.

Do your research to understand the organization’s history, mission, vision, and culture. Also, understand the organization’s business and its competitors.

Find out who will be reading your cover letter, why they are hiring, and to what extent you will be useful.

The research will not only help you write a perfect cover letter, but also it will help you in the interview process.

Choose the right cover letter format

There are varieties of cover letter formats that you can use to write your letter. The format will purely depend on the nature of the job you apply for.

There is a minimalist format, modern format, traditional format, creative format, general format, etc.

You may learn more about cover letter format from novoresume here

In most jobs, I recommend you choose a creative or general format.

How to write cover letter for job application

A cover letter for a job application is written in a formal letter format, write your address, date, and the address of the potential employer first, then the subject of your letter and salutation, thereafter explain your specific qualifications, experiences, achievements, competence, and skills in relation to the position you’re applying for, close your letter by being grateful followed by your sign and your name.

With vivid examples, the following is how you can do it step by step

Your address

The first thing on your cover letter for a job application is your address.

Place it in the upper left corner of your letter.  You may use a headed letter to keep things professional.

Your address must clearly contain Your name,  Your city and ZIP code,  Your phone number, and Your email address

for example

David Blair
21 east st.
Downtown, CA 10203
918-111-222
dblair@email.com

Date

A job application’s cover letter must be dated.

Write a date soon below your address.

for example

12 January, 20..

Employer’s address

After the date, write the address through which the letter is to be sent. You may get this address from the specific job adverts.

The employer’s address must also contain the Name of recipient, Title of the recipient, Company name, and Company address.

for example

George Hilton
Managing Director
ABC inc.
90 Dean St.
Hatfield, CA 11111

Salutation

Salutation is a formal means of expressing your respect to the reader.

This is the first thing that the hiring manager sees in your letter, Thus it is one of the important parties of your letter.

Use the person’s name or status as a salutation instead of the usual Dear/Sir/Madam. For example, Dear Mr. Michael, in case the name is unknown use the position, for example,  Dear Manager.

When the potential employer reads his name in your cover letter’s salutation, he’ll feel like she’s found something designed just for him. It’ll seem personal, and he’ll know that whatever happens next might be exactly what he’s been hoping for.

for example

Dear Mr. Hilton

Opening paragraph

The first paragraph of your cover letter for a job application must be attention-catch.

Here you must first explain why you’re writing the letter.

Then Mention the job position and organization name, as well as how you discovered the vacancy.  This paragraph should by itself show that you are a good fit for the job.

Do not write a generic intro paragraph, it will make your letter boring. Remember Recruiters are inundated with hundreds, if not thousands, of applicants. They’re unlikely to read each and every cover letter from start to finish. Hook them with your opening paragraph.

Don’t be like;

Hello, my name is Isack, and I’d want to work at ABC Inc. as a Legal Director. I’ve been a Legal officer at CCC LLC. for more than 3 years, therefore I think I’d be a good fit for the job

Write something like this

My name is Isack and I’d like to help ABC Inc to succeed in all legal and compliance matters as a Legal Director as advrtised on jobs.com. For the past four years, I’ve been at CCC LLC, attorneys at law. I helped CCC LLC handle all legal and compliace matters and rise the firm profit from $1m per month to $10.5 per month five times ahead of our competitors . I think that my previous industry experience, as well as my competence in corporate law qualify me for this position.

Body paragraphs

The body paragraph is the place to explain to your potential employer why you’re the perfect person for the job.

By outlining your relevant work experience, talents, and achievements in the body paragraphs of your cover letter for a job application, you should be able to persuade the reader that you are the ideal person for the job.

Please be like this;

Because of its innovative culture, I’d like to work for ABC Inc . I think I’d be a good fit for the organization because I’m really creative. The company’s ideals of honesty and ethics resonate with me.

Apart from that, You must also persuade the recruiters that you are enthusiastic about working with them.

for example

I’ve used ABC Inc. products before, including the client management system, and I believe it’s the best client management software I’ve seen in years. For the firms, services like automatic invoices and live chat were game-changers.

I respect ABC Inc.’s commitment to excellence across all of its product lines, resulting in market-leading technology. As someone who thrives in a self-driven environment, I am confident that ABC Inc. and I will be a perfect match.

Closing paragraphs

The closing paragraphs should contain any important details that did not cover in the previous paragraphs. Also here is your chance to thank the recruiter in advance, and drop some call of action.

for example

To sum it up, thank you for taking the time to review my application. I’m hoping to assist ABC Inc. in making the most of its legal and compliance issues. I’d be happy to talk more about how my previous success at CCC LLC. can help you meet your legal department’s objectives. Feel free to reach me anytime via email at dblair@email.com or by cell phone, at 918-111-222.

Sincerely,

Sign:

David Blair

Things to consider after writing a cover letter for a job application

The following are the important things to consider after writing a cover letter for a job application and before sending it

Proof Read

Your cover letter for a job application should not contain grammar and spelling errors, so proofreading it before sending is a must thing.

To properly notice all mistakes, I advise you to leave your letter for 1 to 2 days after the first draft. Then read it again loudly to detect the mistakes.

You may also consider giving it to someone you trust to help you proofread it. Or you may use any proofreading tool like Grammarly to proofread and correct all mistakes in your letter.

Edit all the mistakes and get prepared to send your letter.

Follow the sending instructions

This is a vital part of your job application. make sure your read and understand the instruction concerning how to send your job application.

Follow all the instructions correctly. Pay attention to the address to be used, medium (mail or hand delivery), deadline, attachments, etc.

Wrapping up

writing a cover letter for a job application is not easy.

So the following is how you can write a perfect cover letter for a job application.

  1. start with your name and address
  2. add the date
  3. Provide the employer’s name and address
  4. salute the employer
  5. Explain why you are writing a letter in your first paragraph.
  6. In body paragraphs, explain why you are a good fit for the job.
  7. In closing paragraphs, be grateful and drop a call of action plus your contact information

Tada! your cover letter for a job application is ready to use.

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Isack Kimaro
Isack Kimaro

Holder of Bachelor of Laws (LL.B) and Post Graduate Diploma in Legal Practice. I am dedicated to providing valuable and easy-to-understand legal information for individuals at all levels of understanding. Whether you are a layperson looking to increase your knowledge, a law student striving to excel in your studies, or a practicing lawyer wanting to expand your expertise, I am here to help. I'm not creating content, I'm creating awareness to empower you to take control of your legal understanding and achieve your goals.